Purchasing Specialist

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.

Job Summary

Facilitates the procurement of goods and services to be used internationally by the company. Supports the day-to-day activities for the procurement process including vendor sourcing, negotiating pricing and service guarantees, and tracking receipts. Keeps records of agreements and approvals and ensures purchases remain within budget and on schedule. Maintains user and licensing rights and other assignments within the software and systems used by the company.

How will you work

• In cooperation with business and legal teams, negotiates the best possible vendor pricing, service guarantees, and terms and conditions.
• Assists with the sourcing of new vendors and suppliers.
• Maintaining and renewing existing services/contracts to ensure we have the best cost for services and that the services or licensing line up with the end user’s needs.
• Maintaining documentations such as agreements or notes within our internal systems including maintenance and audit requirements
• Works closely with departments to evaluate software and licensing or service needs based on requirements; evaluates current software and licensing programs or services to eliminate redundancy and control costs.
• Assists in the set-up and maintenance of user access rights and supports licensing and software assignments in the system, including vendor portals
• Evaluates IT purchases and recurring expenses to eliminate duplication and control costs. Works with Finance, Accounting and the Legal departments to assure policies and ISO requirements are met, including but not limited to maintenance agreements, licensing, software and IT equipment purchases.
• Ensures Investment Budget guidelines and purchasing Policy are followed and keeps track of all purchase requisitions via the IT ticketing system to ensure adherence to company policy.
• Audits requisitions for appropriate approval and account numbers.
• Works closely with receiving departments to ensure proper supplies have arrived; traces delinquent arrivals from purchase orders and returns.
• Validate and ensure payments working with Accounts Payable team

What you bring to the team

• At least 12-18 months of purchasing experience in a technology environment
• Vendor management experience; able to build relationships with local and international vendor partners
• General understanding and able to review and understand standard legal agreements (Statements of Work, Order Forms or Licensing agreements)
• Strong communication/written and interpersonal skills
• Fluent in written and spoken English
• Technical aptitude with proficiency in MS Office (including spreadsheet creation and maintenance)
• Process-oriented with excellent organizational skills; ability to prioritize multiple projects effectively and within deadlines
• Ability to work independently
• Demonstrated self-starter; able to learn new skills quickly
• Good problem-solving and decision-making skills
• Performs within established ethical standards and business codes of conduct
• General accounting understanding and business acumen