Analyst, HR Analyst (Lifecycle & Internal Controls), 1 Year Contract

Overview of Division/Department

People Experiences, Human Resources (HR-PXS) is responsible for managing, implementing and executing various HR functions in the Singapore office. There are 2 teams in PXS - Business Partnering, Shared Services. The Shared Services team has 4 functions: Staffing Administration, Mobility, Compliance & General Administration (CGA), & Payroll.

Company Profile
MIZUHO BANK, LTD. IS A SUBSIDIARY OF THE JAPAN-BASED MIZUHO FINANCIAL GROUP, INC. (LISTED ON THE TOKYO STOCK EXCHANGE AND NYSE) AND IS ONE OF THE LARGEST FINANCIAL SERVICES COMPANIES IN THE WORLD. MIZUHO BANK, LTD. PROVIDES FINANCIAL AND STRATEGIC SOLUTIONS FOR THE INCREASINGLY DIVERSE AND SOPHISTICATED NEEDS OF ITS CLIENTS WITH OFFICES LOCATED IN ALL THE MAJOR CITIES OF THE WORLD SUCH AS TOKYO, NEW YORK, LONDON, HONG KONG AND SINGAPORE.


Job Responsibilities
Lifecycle

• Update and maintain staff records in Success Factors HR system.
• Make necessary applications to Ministry of Manpower, Monetary Authority of Singapore pr other relevant authorities, including and without limitation for FA or SFA representatives, work passes, etc.
• Provide management, SHs and relevant staff with data, information, assistance and advices relating to human resources.
• Conduct reference checks for both ex-employees and new hires.
• Handle administrative tasks related to HR functions e.g. payment of invoices.
• Implement, process and answer staff enquiries relating to the Bank's HR policies and procedures, in particular on operational issues.
• Propose, organize or implement employee engagement programs / activities, including without limitation conducting employee or other surveys.
• Liaise with MAS or any agency/authority on any staff-related matters.
• Conduct necessary checks on candidates for jobs.
• Support the maintenance for HR system hardware, servers and software through liaison with vendor.
• Support user accesses in systems - administrators and bank users.
• Propose and execute operational process improvements.

Internal Controls

• Manage and Support HR Compliance Administration & Controls.
• Ensure compliance to all regulatory statutes - MAS, MOM and internal regulations.
• Manage & monitor updates/ reviews with relevant stake holders for internal policy & procedures.
• Monitor FMRP status and Treasury employee's movement to MAS.
• Conduct monthly basic individual ACRA checks for all employees.
• Support new and existing IACG SM/MRP, SFA/FA reps appointment by conducting various checks e.g. Sanctions Check, Credit Bureau Checks etc.
• Review and revise Internal Operation Procedures.
• Prepare Overtime (OT) Report and seek OT exemption from MOM.
• Handle Disaster Recovering Plan (DRP) / Business Continuity Plan (BCP) matters.
• Administer and monitor Authorization Memo & Job Description (AM&JD) to ensure filing, storage, and submission within deadline.
• Any other matter incidental to the above and as assigned for Singapore and the Asia Pacific region.

Job Requirements

• A Bachelor Degree with 1-2 years of relevant experience in HR or compliance.
• Good administrative, meticulous and organizational skills
• Good team player and adaptable to changes
• Good interpersonal, oral and written communication skills
• Proficient in Microsoft office applications

Location: Singapore, SG

Posted Date: 10/6/2024