Contracts Administrator

General Description Assist the Contracts Manager and Opti-MIM Support team with administration duties related to Customer Contracts. Responsibilities of Job The core responsibilities will include, but are not limited to the following Preparation of Opti-MIM licence and support hours quotations Maintain Opti-MIM annual licences and support contract register, follow up on renewals timeously and invoice Always Ensure adequate bakkie stock in Contract Technician vehicles Manage call outs Job Cards and PO file and timeous invoices Ensuring the completion of TOS reports Manage all Contract contractor invoices Assist in the booking of travel related to the contracts department Process all invoicing and credit notes related to contract jobs (includes FMS and Petrochem) Processing of necessary documents on client invoice sites e.g. COUPA Follow ups on outstanding Purchase Orders and amended quotations related to contract technicians call outs and spares (includes FMS and Petrochem) Assist the finance department in collecting unpaid debts Loading of contract technicians time sheets Loading of Opti-MIM support teams time sheets Managing all Contract technicians staff job planning and leave forms Managing all Opti-MIM teams job planning and leave forms Record and keep attendance register up to date for entire Sales Department Ensure that the stand-by and expense claims for Contract technicians and Opti-MIM Support teams are completed and submitted timeously to the Finance department and Payroll. Ordering and distribution of all PPE for the Contract technicians Follow-up and wherever possible resolve Customer queries regarding any invoices, credit notes etc Ordering of spares as required Compile monthly report for line managers as required Control all contract technician fleet (approval of repairs and maintenance.) File management, including archives. Audit Contract vehicles, technicians tools (incl. laptops, software etc.). Keep maintenance stores stock and tool register. Source local equipment for Contract jobs. General Office Administration Perform any reasonable tasks/duties as per request of the Contracts Manager. Coordinate safety files with Compliance Manager Induction bookings and maintenance of induction register Assist other support functions within LAS when required to do so by the applicable line managers Formal Training / Experience Required Formal Training / Experience Required Must have a minimum of a Matric Administration course/qualification will be beneficial A minimum of 3 years administration experience

Location: Ekurhuleni, ZA

Posted Date: 10/12/2024