Internal Sales Administrator

Main Objective: Provide in-house support to the sales team and drive transactional business. RESPONSIBILITIES: Sales Quotations: Prepare and send customer quotations in a timely manner. Calculate cost-effective options, taking into account supplier pricing, dimensions, shipping estimates, and lead times. Work closely with the Supply Chain Management (SCM) team to finalize Inco Terms, exchange rates, and other commercial terms. Generate inter-company quotations and assist in generating quotations for Avanti. Follow up on issued quotations and monitor the status of open customer orders. Client Registration Process: Send and ensure accurate completion of client registration forms. Gather and provide necessary documentation to enable the Order Clerk to load information into the system (Syspro). Follow up with clients on new business opportunities. Sales Quote Tracker: Update the quote tracker for weekly transactional sales meetings. Analyze Syspro sales reports to identify trends, adjust inventory requirements, and report findings monthly. Sales Support: Assist in compiling draft tender submissions for review. Perform regular price reviews in conjunction with Sales, SCM, and Finance. Proactively monitor customer order patterns and liaise with relevant teams on stock requirements. Sales Order Process: Open and maintain customer order files, ensuring all required documentation is in place. Verify the accuracy and validity of client POs and manage any necessary inter-company quotations. Follow up on outstanding payments for upfront orders. Database Management: Keep the client database updated weekly and track contract validity. Run inventory reports from Syspro and communicate discrepancies with the Warehouse Controller. Coordinate with SCM to manage stock requirements. Travel Arrangements: Request budgetary estimates for travel and complete required documentation. Liaise with travel agencies for bookings and arrange necessary documents such as visas, Forex, and insurance. General: Assist with ad-hoc requests as needed to support the sales department. Minimum Qualifications Required: Matric Certificate Business Administration Certificate Sales and Marketing Certification (Advantageous) Excellent computer skills (MS Office Packages) Experience in a corporate sales environment, preferably customer-facing Understanding of customer quotation processes Valid Drivers License and own transport Competencies (Skills, Knowledge, Attributes) Required: Ability to work independently and under pressure Self-motivated, diligent, and adaptable to change Strong communication skills Team player with a results-driven attitude Well-presented and able to represent the company professionally

Location: Ekurhuleni, ZA

Posted Date: 10/18/2024