Personal Assistant

About RC Fornax

RC Fornax, a consultancy leading the transition to outcome-based services, are expanding over FY25 with a new HQ in Bristol and significant recruitment in the area planned. This growth is to support our clients with world class project delivery and our ambition is to become the key enabler for large defence organisations in delivering on their products and services, covering the whole product lifecycle.

We are currently seeking a dedicated and experienced Personal Assistant to support our executive team.

Role Overview:

The Personal Assistant will play a crucial role in managing both professional and personal affairs for the CEO and senior executives. The ideal candidate will possess extensive experience in event management and diary management, ideally with a strong understanding of the defence industry.

Key Responsibilities:

Efficiently manage and organise complex calendars, scheduling appointments, meetings, and events to optimize executives' time.

Plan, coordinate, and execute corporate events, meetings, and conferences, ensuring all logistics are handled seamlessly.

Act as a point of contact for internal and external communications, representing executives professionally and efficiently.

Organise travel arrangements, including flights, accommodation, and itineraries, ensuring all details are meticulously planned.

Provide comprehensive administrative support, including document preparation, report generation, and maintaining confidential files.

Build and maintain relationships with key stakeholders, clients, and partners within the industry.

Manage household tasks and errands, including ad-hoc bill payments and scheduling maintenance.

Provide research support for personal projects or interests.

Serve as a primary point of contact for internal and external communications.

Facilitate effective communication between the executive and team members.

Anticipate the needs of the executive and act accordingly.

Qualifications:

Proven experience as a Personal Assistant or similar role, preferably within the defence industry.

Exceptional organisational skills with a keen attention to detail.

Strong event management skills with a track record of successful event execution.

Excellent verbal and written communication skills.

Proficient in Microsoft Office Suite and other relevant software.

Ability to handle sensitive information with discretion and maintain confidentiality.

Strong interpersonal skills and a proactive approach to problem-solving.

Why Join Us?

At RC Fornax, we offer a dynamic and supportive work environment, opportunities for professional development, and the chance to work with a talented team committed to excellence.

If you are an organised, detail-oriented professional with a passion for supporting senior executives and managing events, we invite you to apply.

RC Fornax is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.