Grant Making and Operations Coordinator

Grant Making and Operations Coordinator The role of Grant Making and Operations Coordinator will be to provide a range of support activities to the Operations Manager to facilitate the continued high-quality delivery of the Adsum Foundation grant making function and the general operations of the organisation. As this role will encompass a varied range of activities it will require a well organised individual with a growth-mindset to join a small but effective team. Job Title Grant MakingandOperations Coordinator Location Office basedat 4 Annadale Avenue, Belfast BT7 3JH Terms Permanent role(subject to six-month probation period) Salary Full-time equivalent of £24-29K(dependent on experience) Hours Part-time,negotiable in the range of 14-24 hours per week over 2+ days Benefits Employer Pension Contribution 5% Holiday Entitlement (Full-time) 25 days per annum not including Bank Holidays (Part-time hours will be pro-rata equivalent) Learning & Development opportunities Reporting Operations Manager Key Duties General Administrative Tasks: Assisting with ensuring efficient processes are in place for evidencing, instructing, and monitoring grant payments. Maintaining and updating grant partner and general operational records and reports. Assisting with the regular review and development of organisational standard documentation and systems. Supporting the Board, including handling aspects of the meeting lifecycle. Data Protection Officer responsibilities. Maintaining office equipment and supplies. Grant Making and Operations Coordination: Provide support to the Operations Manager regarding the delivery of grant-making activities; assisting with ensuring that high-quality and proportionate project management is in place across our portfolio of grant giving projects, that funders receive the updates and information they need, and grantees are well supported and able to deliver to their objectives efficiently. Act as a point of contact to a range of stakeholders, responding to emails and phone calls in a timely and professional manner. Assist with the due diligence process of prospective grant partners. Receipt & collation of grant applications and monitoring & evaluation reports; supporting the Operations Manager with the review of project outcomes, and where applicable, propose, agree and implement changes. Communications: Production of visually attractive and accurate presentation of reports and data. Updating of the website, social media platforms and promotional materials. Assistance with event planning and delivery. Attendance and participation in internal and external meetings as required; representing the foundation as required. Safeguarding/Equal Opportunities/Health and Safety Adherence to relevant internal and external policies, procedures and standards. Staying up to date with developments in the grant making sector. People Accountability This role has no direct reports. Financial Accountability To work within operational budgets. To support income generating activities. Miscellaneous Other duties as required commensurate with the role. This job description is intended to be a guide and not an exhaustive list of all tasks and duties. Person Specification Essential Experience, Skills & Abilities Minimum 2 years administrative experience. Minimum 5 GCSEs (A-C) or equivalent. Good numeracy, oral and written communication skills. IT literate with demonstrable experience of Microsoft Office, including Word and Excel. Sound planning & organisational skills. Ability to report with accuracy and attention to detail. Ability to develop and maintain working relationships with a variety of stakeholders. Motivated to learn and develop personally. A proactive and professional attitude to work. Person Specification Desirable Experience, Skills & Abilities Experience in the charity/third sector, including paid, placement or voluntary. Experience/interest in developing skills in using various software platforms, relevant examples for this role include Facebook, Canva, WordPress and Arc GIS. Experience/interest in developing skills in Data Protection Officer Responsibilities. Equal Opportunities The Adsum Foundation is an equal opportunities employer, which means that we are committed to providing equality of opportunity in employment to all persons. We welcome applications for this position from all suitably qualified persons regardless of their gender, race, disability, religion/belief, sexual orientation, or age, and commit to make our selection based on qualifications and ability to do the role. If your disability precludes you from completing the application form, or any part of our recruitment and selection process, please email or phone , for alternative arrangements and/or reasonable adjustments to be made. Closing Date Thursday 14th November 12pm Unfortunately, CVs received after the closing date cannot be accepted. Skills: Project Coordination Event Planning Admin Duties Stakeholder Engagement Social Media

Location: Belfast, GB

Posted Date: 10/30/2024