Senior Administrative Assistant

Job Description

As a Senior Administrative Assistant to the Senior Vice President (SVP) and Vice President (VP), you will play a pivotal role in helping to streamline high-impact initiatives while providing top-tier executive support. You will assist with managing key projects, acting as a liaison across different departments, and ensuring the smooth execution of the organization’s strategic goals. This role requires an in-office presence. The candidate must reside in CA, OR or WA.

Key Responsibilities

Executive Support: Provide direct support to the SVP and VP, managing schedules, preparing meeting agendas, and organizing logistics for internal and external meetings.

Project Coordination: Lead and coordinate special projects related to healthcare data processing and platform management, including cross-functional collaboration across engineering, analytics, and healthcare teams.

Data-Driven Insights: Assist in preparing sensitive data and analysis for executive meetings and discussions, ensuring that leadership is informed with accurate and relevant healthcare data.

Confidential Information Management: Handle confidential and highly critical information with discretion, preparing materials for presentations, strategy sessions, and executive-level decision-making.

Operational Efficiency: Participate in task forces and operational initiatives that aim to improve productivity and enhance the efficiency of the Oracle Health Data Intelligence platform. This includes equipment management, training on new policies, and overseeing the creation of administrative manuals.

Process Improvement: Proactively identify areas where processes can be streamlined, working independently to propose and implement innovative solutions to increase productivity.

Relationship Management: Liaise with internal teams (HR, engineering, analytics) and external stakeholders (healthcare providers, regulatory bodies) to gather and consolidate information for reports, project updates, and strategy discussions.

Technology Proficiency: Utilize advanced MS Office applications (Word, Excel, PowerPoint) and Oracle tools to support project tracking, data analysis, and presentation preparation. You will also use data visualization and reporting tools to assist the leadership in making data-driven decisions.

Who You Are:

Proactive and Self-Motivated: You anticipate needs before they arise, ensuring seamless support for executive leaders. You thrive in a dynamic, fast-paced environment, capable of handling multiple complex assignments.

Analytical Thinker: You have the ability to compile and analyze data, offering actionable insights to improve Oracle Health’s data platforms and processes.

Resourceful Problem Solver: You take initiative in resolving problems and making recommendations, ensuring that any obstacles to strategic execution are swiftly overcome.

Organizational Expert: You exhibit strong organizational skills, managing competing priorities with precision and focus.

Collaborative Communicator: You excel in collaborating across organizational levels, working with executives, internal teams, and external stakeholders to achieve shared goals.

Career Level - IC1

Responsibilities

Qualifications:

5+ years of executive-level administrative experience, including managing complex schedules, leading special projects, and preparing high-level presentations.

Proven ability to support senior executives in a fast-paced, data-driven environment.

Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and project management tools.

Excellent judgment and discretion in handling sensitive and confidential information.

BA/BS degree or equivalent experience.

This role requires an in-office presence. The candidate must reside in California, Oregon or Washington.

Why Oracle Health Data Intelligence?

At Oracle, learning is constant. We invest in your development through mentoring, training, and opportunities for growth within the company. Join us in transforming healthcare globally while supporting industry-leading executives. Help us deliver data-driven healthcare solutions that make a difference to millions of patients around the world.

Career Level – IC1 (Individual Contributor)

Disclaimer:

Certain US customer or client-facing roles may be required to comply with applicable requirements, such as immunization and occupational health mandates.

Range and benefit information provided in this posting are specific to the stated locations only

US: Hiring Range: from $27.02 to $54.13 per hour; from $56,200 to $112,600 per annum. May be eligible for equity.

Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle’s differing products, industries and lines of business.

Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.

Oracle US offers a comprehensive benefits package which includes the following:

Medical, dental, and vision insurance, including expert medical opinion

Short term disability and long term disability

Life insurance and AD&D

Supplemental life insurance (Employee/Spouse/Child)

Health care and dependent care Flexible Spending Accounts

Pre-tax commuter and parking benefits

401(k) Savings and Investment Plan with company match

Paid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.

11 paid holidays

Paid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.

Paid parental leave

Adoption assistance

Employee Stock Purchase Plan

Financial planning and group legal

Voluntary benefits including auto, homeowner and pet insurance

The role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.

About Us

As a world leader in cloud solutions, Oracle uses tomorrow’s technology to tackle today’s problems. True innovation starts with diverse perspectives and various abilities and backgrounds.

When everyone’s voice is heard, we’re inspired to go beyond what’s been done before. It’s why we’re committed to expanding our inclusive workforce that promotes diverse insights and perspectives.

We’ve partnered with industry-leaders in almost every sector—and continue to thrive after 40+ years of change by operating with integrity.

Oracle careers open the door to global opportunities where work-life balance flourishes. We offer a highly competitive suite of employee benefits designed on the principles of parity and consistency. We put our people first with flexible medical, life insurance and retirement options. We also encourage employees to give back to their communities through our volunteer programs.

We’re committed to including people with disabilities at all stages of the employment process. If you require accessibility assistance or accommodation for a disability at any point, let us know by calling +1 888 404 2494, option one.

Disclaimer:

Oracle is an Equal Employment Opportunity Employer*. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability and protected veterans’ status, or any other characteristic protected by law. Oracle will consider for employment qualified applicants with arrest and conviction records pursuant to applicable law.

* Which includes being a United States Affirmative Action Employer