ADMIN SPEC (MCCS/SEMPER FIT) NF3 - OPEN UNTIL FILLED

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities Administratively supports the comprehensive, year-round programs and activities within the Marine Forces Reserve Marine Corps Community Services/Semper Fit division. Coordinates and performs a wide variety of responsible administrative functions in support of management functions. Provides administrative and clerical support for ALL Semper Fit programs. Operates a personal computer and peripheral equipment to produce a variety of correspondence. Compose, edit and proofread reports and correspondence prior to Director’s/Deputy Director's signature. Creates spreadsheets, Purchase Order Requests, request for contracts, reports and equipment inventory lists using various database systems. Establishes and maintains subject matter, files and records. Makes arrangements for travel and transportation as directed. Responsible for directives from handwritten drafts or oral instructions in accordance with available guidelines and instructions by utilizing a personal computer. Responsible for correct spelling, punctuation, and proofreading of typed materials. The incumbent must be able to obtain a government purchase credit card in order to initiate purchase requests for required equipment, supplies, and services with guidance from leadership. Makes continuous liaison with MARFORRES units via phone, email, and online surveys, to access Semper Fit needs – gathers information to assist MCCS Leadership with formulating courses of action to better accommodate the Force. Performs Semper Fit briefs at MCCS inter-departmental conferences/trainings. Advises staff on development and implementation of local administrative directives and procedures. Develops internal policies, procedures and work methods affecting administrative management operations. Ensures compliance by managers and supervisors by reviewing and revising studies, reports, correspondence for accuracy and format. Collects, compiles and organizes information and data to meet administrative requirements. Prepares correspondence and drafts instructions. Facilitates methods for automating reports and correspondence. Uses a personal computer to transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations. Manipulates data to meet presentation and report requirements. Enforces and trains employees on proper naval correspondence rules and correct grammar, spelling, capitalization and punctuation. Receives telephone callers, visitors, complaints and outside contacts and directs them to appropriate contacts when necessary. Receives and delivers messages to staff members. Arranges and maintains appointment calendars for staff. Routes incoming mail to staff and work sections. Establishes suspense dates to collect responses and submits information as required by requests. May perform support functions such as gathering statistical data; monitoring and reporting on support budgets; assisting in developing financial plans, obligating funds, liquidating travel claims; maintaining stock of office supplies, making arrangements for special events; collecting and reviewing section timecards for supervisor’s signature, preparing and conducting briefs, presentations and training sessions; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, individual development plans. May perform duties as the Information Systems Coordinator (ISC). Acts as the liaison for the MCCS staff to the MFR G-6 Information Technology (IT) department. Assists the MCCS staff with their IT questions and challenges. When needed, performs troubleshooting on minor IT issues and creates incident reports in Remedy in order to request G-6 support. Follows up on all requests to ensure that all IT problems are corrected. Performs duties as the MCCS PowerBI Administrator. Creates and maintains PowerBI site pages for each MCCS Section. Assists MCCS employees with the migration of their data and conducts training on how to use the platform. Maintains the MCCS PowerBI site. Grants access as required. Develops new site capabilities and reporting mechanisms. Performs duties as the Distance Learning administrator for MCCS. Assist the MCCS staff with creating Distance Learning classes. Ensure classes are formatted properly. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications Three years experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer, and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, assisting in developing financial plans; obligating funds, liquidating travel claims; maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization. The incumbent must be able to accommodate a flexible work schedule, to include weekend and evening briefs/programs. Must be able to travel in order to support MCCS functions. Must be able to obtain a government purchase credit card in order to initiate purchase requests for required equipment, supplies, and services with guidance from the MCCS Director/Deputy Director. Must be familiar with Adobe and Microsoft Office Suite, including Word, Excel, Outlook, PowerPoint. Multi-line phone experience preferred. Must complete USMC E-ITSM Remedy Software training in order to obtain administrative rights to MFR G-6 IT systems. Must complete training on all required software systems. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, gender, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 11:59 PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.