Assistant to the Director

Job Title: Assistant to Director/Office Administrator

Job Type: Full-time & Permanent

Location: Manchester City Centre

Salary: £25,000 per annum

This role is being advertised by MIDAS Specialist Recruitment Ltd who operate as a Recruitment Agency.

About the role:

Our client is looking for a highly organised Assistant to Director/Office Administrator to help ensure the smooth operation of the office and in supporting both the Head of Office, Team Leaders and other members of the team located in the office.

Day-to-day duties will include but not limited to:

• Assist with the organisation of Business Development events
• Assist with organising regular engaging events that are inclusive to all members of the team and within budget
• Support with the monitoring of staff welfare/attendance and coordinate with HR if enhanced checks need to be undertaken
• Book cost effective travel and accommodation for team when required
• Assist in monthly reviewing of monthly invoicing
• Act in a professional and courteous manner at all times to both colleagues, clients and members of the public
• Liaise with the building owner when required, to ensure the work environment is safe and a pleasant place for the team to work
• Deal with any maintenance issues that arise, reporting them to the Office Manager
• Ensure that the company clear desk policy is adhered to by all staff
• Ensure that healthy breakfasts are available in the office
• Ensure office supplies and ordering ad-hoc items
• Ensure that all testing is carried out within the required timescales i.e. Fire Extinguisher, Portable appliance testing (PAT)
• Finance administration
• Format and issue contract documents and tenders

Skills, experience, knowledge and qualifications required:

• Previous experience working as a PA or supporting a Director is essential
• Experience of minuting of meetings and note-taking
• Strong organisational skills with attention to detail
• Intermediate to advanced in Microsoft Office Suite (Excel, Word, Outlook and PowerPoint)
• Willingness to travel to other offices occasionally when needed to meet requirements
• Excellent communication skills, both verbal and written
• Ability to manage and prioritise multiple tasks in a fast-paced environment
• Proven ability to collaborate effectively with internal teams and external suppliers
• Minuting of meetings, note-taking and strong typing skills (particularly from dictation)
• NVQ Level 3 in administration (desirable)

Salary and Benefits Package:

• £25,000 per annum (based on a 40 hour week)
• Bonus scheme
• 25 days holidays, plus bank holidays
• Buy or sell holidays (up to five days a year)
• Enhanced company pension scheme
• Vitality Private Healthcare membership after probation period
• Enhanced Maternity and Paternity leave
• Flexible working hours
• Social committee and team social activities
• Healthy breakfasts
• Dress for your Day

MIDAS Specialist Recruitment Ltd is committed to a policy of equal opportunities for all work seekers and shall always adhere to such a policy and will review on an on-going basis on all aspects of recruitment to avoid unlawful or undesirable discrimination. We will treat everyone equally irrespective of sex, sexual orientation, gender reassignment, marital or civil partnership status, age, disability, colour, race, nationality, ethnic or national origin, religion or belief, political beliefs or membership or non-membership of a trade union and we place an obligation upon all staff to respect and act in accordance with the policy. MIDAS Specialist Recruitment Ltd shall not discriminate unlawfully when deciding which candidate/temporary worker is submitted for a vacancy or assignment, or in any terms of employment or terms of engagement for temporary workers. MIDAS Specialist Recruitment Ltd will ensure that each candidate is assessed only in accordance with the candidate’s merits, qualification and ability to perform the relevant duties required by the particular vacancy.