Senior Operations Analyst, Private Credit

Hayfin Capital Management

Founded in 2009, Hayfin Capital Management ("Hayfin") is a leading alternative asset management firm with c. €31 billion in assets under management. Hayfin focuses on delivering attractive risk-adjusted returns for its investors across its private debt, liquid credit and private equity solutions businesses.

Hayfin has a diverse international team of over 200 experienced industry professionals with offices globally, including headquarters in London and offices in Dubai, Frankfurt, Luxembourg, Madrid, Milan, Munich, New York, Paris, Stockholm, San Diego, Singapore, and Tokyo.

Role Overview

Operations has teams based in London and New York. The team supports the various business units within Hayfin. The teams are critical to ensuring that various Hayfin business lines / strategies are supported and scalable.

The Senior Operations Analyst within Private Credit Team will support the private credit, special opportunities, private equity and maritime strategies. They will report to the Private Credit Team Leader and will participate in transformational work and projects to build out the Hayfin operations platform.

Responsibilities

Each strategy-focused team is responsible for all operational aspects of the respective funds and separately managed accounts (SMAs) within their strategies. Multi-strategy funds will fall within the Private Credit Team.

Primary responsibilities would include, but not be limited to:

• Team Planning: Support the Team Leader with strategic planning for the team.
• Team Support: Provide guidance and training where necessary to the wider team.
• Hayfin Agency: Support all aspects of the Hayfin Agency business.
• Pipeline: Co-ordinating with internal teams to ensure upcoming deal activity is clear and understood.
• Liquidity Management Support: Compile daily cash ladders required for the Treasury Team.
• Debt Liability Management: Reconciliations of these facilities in systems.
• Settlements: Ensuring timely and accurate settlement of all asset classes.
• Corporate Actions / Credit Events: Reconciliations of all events impacting positions and cash; through reconciliations.
• Fund Asset Servicing: Overseeing the servicing of assets within the fund, including administration, reporting, and compliance.
• Payments: Handling payment processing and approvals.
• Reconciliations: Daily cash and position reconciliations.
• Ad hoc Queries: Responding to internal or external stakeholders’ queries/requests.
• Vendor Management: Managing relationships with 3rd parties and oversee their performance based on SLAs.
• Data Governance: Ensuring the integrity and quality of data processed by our team, including establishing and following documented processes, procedures, and controls.
• Risk and Control focused: Prioritizing risk management and control measures to mitigate potential issues or exposures.
• Projects: Participating in team or firmwide projects.

Requirements

Essential:

• Adaptability: Flexibility in response to changing conditions.
• Operational Knowledge: All asset class operational and settlement knowledge; Data processing; Reconciliations; Payments.
• Data Visualization Tools: Be comfortable with using tools like Power Bi and Qlik.
• Systems/Applications:Proficient in Excel, Bloomberg, Asset Servicing Systems (WSO/Solvas/Sentry).
• Technical Proficiency: Attention to detail; Data governance; Strong decision-making.
• Delivery Focused: Effective management of all deliverables; daily, weekly, monthly and quarterly deadlines.
• Management and Leadership: Prioritize and delegate effectively; Function independently in a complex environment.
• Communication and Relationship Building: Effective communication skills; Establishing and maintaining strong relationships internally and externally; Proactively building strong relationships across all layers of the business.
• Continuous Improvement and Change Management: Ability to challenge the status quo; Desire for continuous improvement; Change mindset and proactive in seeking improvement opportunities.
• Teamwork and Collaboration: Collaboration with internal and external teams; Supporting team training and integration.
• Project Management: Project focus including process reviews, automation, and efficiency projects; Oversight and management of teams for project implementation.
• Problem Solving and Decision Making: Problem-solving oriented; Strong decision-making skills aligned with business direction and strategy.
• Risk Management and Compliance: Riskassessment; Ensuring adherence to processes and controls; Logging and mitigating operational incidents.

Preferred:

• Minimum of 5 years of experience working with primary and secondary loans, as an administrator or buy side operations.
• Bachelor’s Degree in Finance or related discipline.
• Experience Managing 3rd party vendors a plus.
• Knowledge of Onboarding/Offboarding of funds and Bank accounts.
• Understanding of KPI/KRI reporting.