Human Resources Executive

Victor

Founded in 2011, Victor is disrupting the world of private aviation with a global on-demand marketplace that makes jet charter more transparent, easier, and more sustainable than ever before. Our mission is to provide a better way to fly through our unrivalled customer service, smart tech, and award-winning climate action.

As we embark on our next period of growth, we’re looking to recruit an outstanding HR professional with expertise in international employment contracts to join our team. The successful candidate will help shape our company culture and work closely with the co-CEOs, and Global Director of Sales.. They will be ambitious, empathetic and accountable.

Reporting to the Finance Director.

Recruitment

· Collaborate on recruitment strategy with senior management.

· International employment contract expert.

· Stay updated with labour laws and regulations.

· Support in writing broker job descriptions & managing candidate applications.

· Outside of broker recruitment, identify staffing needs and plan for further recruitment.

· Conduct an interview on behalf of HR.

· Manage onboarding and orientation of new employees, including IT set-up & general company requirements.

· Accountable for all new candidate employment paperwork.

HR

· Align HR initiatives with organisational goals.

· 2 years’ minimum experience handling probations, resignations, grievances, appeals, disciplinaries and dismissals. US and MENA HR experienced is desirable.

· Administer paperwork for pay rises, promotions, changes to role, staff issues, resignations are correctly filed and maintained.

· Handle informal & formal HR issues, working with the various line managers and member of staff where required.

· Develop, update, and enforce HR policies and procedures, ensuring legal compliance, communicating to all employees.

· Manage & track absences on HR online account to track absences & identify any areas of concern.

· With co-CEOs, re-launch Victor Values and Ways of Working and promote a positive & inclusive workplace culture.

· Oversee completion of bi-annual performance management reviews & objective setting. Developing a continuous improvement environment.

· Run the employee benefits program and budget – make recommendations for improvements to ensure we provide our colleagues with life satisfaction as opposed to just job satisfaction.

· Support the FD with US HR requirements including payroll, 401k and medical programmes.

1. Liase with our Employer of Record partners to alert them of new joiners/leavers.

1. Knowledge of Salesforce CRM is a benefit

MENA HR requirement

1. Notify our Middle Eastern HR partners when a new recruit is hired and work alongside them to initiate the visa process.
2. Track sickness and leave of absences.
3. Work with line managers and our HR partners to resolve ER cases.
4. Produce contracts and offer letters for new joiners.
5. Answer any basic HR related queries from our Middle Eastern team.

Victor+

Victor+ our internal mental health & wellbeing offering, consisting of resources, workshops, fitness challenges and more.

· Continue to develop Victor+ initiatives to improve relevance and enhance employee wellbeing.

· Manage the Victor+ budget and the Victor+ Microsoft Teams channels.

Organise quarterly:

- Fitness challenges & charity events.

- Guest speakers to deliver Victor+ talks.

- Socials (including the Christmas Party).

- Victor merchandise

- Evaluate Victor’s contribution by conducting surveys, ensuring it’s improving employee relations

Corporate & Executive support

· Attend Board meetings, take minutes, share with co-CEOs, Finance Director and Chairman for approval.

· Schedule dates for Board meetings

· Support with Board pack compilation and share in suitable time to relevant parties.

Office Management

· Whilst a 3rd party manages our building, supporting general upkeep e.g. First Aid kits would be appreciated

· HR related admin - such as ensuring team have business cards

· Manage Fire Risk Assessment and General Risk Assessment

Handle workplace health and safety policy in alignment with regulations

What’s on offer?

Compensation

Competitive salary based on experience.

Holiday and Flexible Working

Bank Holidays in addition to 20 Days Holiday entitlement per calendar year. 1 Additional day entitlement for every completed year to a maximum of 5 additional days.

Minimum 3 days per week in the office, with at least one of the days in the office being Monday or Friday

Victor+

Victor+ is an internal body originally set up by the team to offer all our employee’s educational tools and support for a wide variety of challenging topics such as mental health, financial well-being, and to encourage people to generally take more care over their work-life balance.

Medical and Insurance Cover

Medical & dental BUPA cover. Income protection and life assurance.

Social Development

Victor hosts monthly socials both in person and online to bring the team together and support healthy, professional relationships. You can also take part in team and individual challenges to support charities and local communities, alongside staff wellness activities.