Part-Time Office Manager

NB this role is part-time, based in our Hoxton office.

As PA/Office Manager for Zebra People, you will perform a vital role for our team, coordinating all areas of day-to-day office operations, ensuring that the business runs seamlessly, and the office is a vibrant, organised place for our team to work.

You’ll be enthusiastic and organised, committed to running our office located in the heart of Hoxton.

Responsibilities:

• Promoting a positive office culture, supporting on team builds and parties
• Logistics and support on events, hosted at Zebra People’s HQ
• Monitoring and ordering office supplies
• Assisting the MD with PA support when required, including diary management, restaurant and hotel bookings, client liaison
• Managing the IT and telecoms functions and general office maintenance
• Ensuring passwords are regularly reset, amended, and circulated in line with our cyber security policy
• Supporting on database management and weekly reporting
• Keeping the Zebra People LinkedIn page and socials up to date
• Supporting the people function with onboarding and offboarding of employees
• Organising fruit delivery and ensuring that tea/coffee/milk is stocked
• Ensure the office is tidy and clutter-free
• Maintaining relationships with existing suppliers and where possible revising costs for facilities, such as plants, cleaning, IT and utilities
• Adhering to our Zebra People Eco Policy – ensuring we are running the office in the most sustainable way including overseeing recycling
• Supporting finance and compliance, covering absence when required
• Manage deliveries and office mail
• Greet visitors at the office

Personal Skillset:

• Experienced in MS Office Suite, specifically Excel and Outlook
• Excellent communication and organisational skills
• Proactive nature with a can-do attitude
• A patient and confident communicator with the ability to build relationships with people of all levels
• Experience working in a fast-paced environment
• CRM/database experience preferred but not essential
• An enthusiastic team player with a strong drive to create a positive work environment.

We are committed to creating a diverse and inclusive workplace. We believe in providing an accessible recruitment process for all candidates. If you require any reasonable adjustments during the application or interview process, please let us know.