Placements Administration Officer

About the role:

A highly rewarding opportunity to join Box Hill Institute as our Placements Administration Officer!

The Placements Admin Officer undertakes the full range of administrative activities to support student placements with employers, including logistics, placement contracts, placement bookings, documentation, communication with students and employers, student records, reporting, and compliance documentation.

Their key accountabilities are prepare and execute placement contracts, handle student and employer enquiries, manage student and employer documentation, organise and communicate placement logistics and ensure that records are compliant.

They work as part of a team of Senior Placement Administrators and Admin Officers who undertake administrative activities and under the direction of Placement Manager or Senior Administrators, liaise with Course Coordinators and Teachers to ensure that the placement process is efficient and effective. They are the first point of contact for student enquiries regarding placements. They are responsible for working professionally with employees at all levels across the Box Hill Institute and liaising with relevant external stakeholders, including Course Coordinators, Teachers, Employers and Students.

This role is ongoing and salary is PACCT 3 $59,597 per annum (exclusive of superannuation).

About You:

• Demonstrated experience within a similar role
• Experience in preparation of documents, record keeping and handling administrative enquiries
• Ability to respond to internal and external client needs promptly and to follow through on inquiries, request, and complaints in a timely manner
• Experience in working collaboratively as part of a team to achieve team goals, including excellent organisational skills, flexibility during peak periods, and ability to adapt to changing priorities is essential
• Interpersonal, verbal, and written communication skills, with demonstrated experience in preparing high quality, accurate correspondence and reports to stakeholders
• Ability to use all MS Office applications proficiently for a range of tasks including generating letters, reports and database management is essential
• Knowledge of information management systems including Student One, CELCAT and Finance One, Placeright, InPlace, Network, SONIA is highly advantageous
• Ability to set priorities and manage to required timelines
• Develop and maintain required knowledge required to ensure placement governance and program, employer and student requirements
• Demonstrated ability to be proactive and show initiative, using judgement to consult where appropriate and take responsibility for own action
• Ability and eagerness to work within a busy and supportive team

About Us:

We are proud to be a leading education provider with a strong reputation for delivering high quality educational outcomes.

Our organisation comprises of Box Hill Institute (Box Hill & Lilydale locations) and Centre for Adult Education (Melbourne CBD) as well as partnerships across various correctional and defence sites in Victoria.

We are committed to a highly motivated and aligned workforce, so we’ll be by your side to enable you, help you grow, and offer you benefits which enhance your work life balance.

Box Hill Institute is a welcoming, safe and respectful work environment. We are work-life friendly and an equal opportunity employer. We encourage people from all backgrounds, abilities and identities to apply for our vacancies.

Institute Values

Together we are curious, trustworthy and compassionate.

• Curious – We are driven to learn, grow and evolve.
• Trustworthy – We build trust by being honest and accountable.
• Compassionate – We are kind and respectful.

Benefits:

We offer more than just a job; we offer benefits to enhance your work life, help you grow, and celebrate your achievements. Employment benefits include:

• Flexible work arrangements
• Career progression opportunities and reward & recognition programs
• On-site parking
• Novated leasing and salary packaging
• Access to health & wellbeing resources
• Employee discounts on health insurance, car rental, newspaper subscriptions and more
• Access to libraries offering ebooks, films, novels, children's books and so much more
• Discounts on CAE/Box Hill Institute short courses for staff and their immediate family as well as discounted access to our floristry, beauticians, restaurant, Vet & dog grooming
• Purchased Leave

Applications close: 9am, Friday 25th October 2024

If you have questions about this role, please contact Eugenie Douglas via email at e.douglas@boxhill.edu.au

We are a 2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Candidates for employment at Box Hill Institute will be subject to pre-employment probity checks, and must satisfy Box Hill Institute’s pre-conditions for employment. These include providing a satisfactory (valid employee) Working With Children Check and National Police Check.

Box Hill Institute is a Child Safe Organisation and has a zero tolerance towards the harm or abuse of children and young people. We believe that child safety is everyone’s responsibility. All employees, volunteers, contractors and service providers are required to promote a culture of child safety, comply with the Child Safe Standards and other relevant legislation and reporting obligations of suspected child abuse as per the Institute’s Child Safety Policy and Procedures.

Box Hill Institute reserves the right to withdraw an advertised position at any stage.

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