Operations Project Coordinator

Job Title: Operations Project Coordinator

Key Responsibilities

Project Coordination and Administration:

Assist in the development of the project plan, helping to define tasks, milestones, and deadlines.

Maintain project schedules, ensuring that key deadlines are met by tracking progress against the project plan.

Coordinate meetings, prepare agendas, and track follow-up actions.

Communication and Stakeholder Support:

Serve as a liaison between project teams, external vendors, and internal departments, ensuring clear and consistent communication.

Provide regular status updates and reports to project leaders, senior management, and key stakeholders.

Handle inquiries and requests from various departments to facilitate smooth coordination

Documentation and Reporting:

Maintain thorough and accurate documentation of the project’s progress, including action items, timelines, and task assignments.

Assist in creating project reports and presentations for stakeholders.

Keep track of important documentation such as contracts, permits, and vendor agreements to ensure everything is in order.

Risk and Issue Tracking:

Assist in identifying potential risks or delays and escalating them to project leaders or managers.

Track and document any issues that arise during the move, coordinating with relevant teams to resolve problems efficiently.

Budget Tracking:

Assist with monitoring project expenditures, ensuring that costs are within the established budget.

Work closely with finance or procurement teams to track invoices and payments to vendors.

Desirables

Organizational Skills: Ability to manage multiple tasks and deadlines in a fast-paced environment.

Communication: Strong verbal and written communication skills, with the ability to relay information clearly to different stakeholders.

Problem-Solving: Able to identify issues and work collaboratively to find solutions.

Attention to Detail: Thorough in tracking timelines, budgets, and tasks to ensure that no details are missed.

Team Collaboration: A team player who can work well with different departments and external key contacts to ensure smooth coordination of tasks.

Project Management Support: Familiarity with project management tools and techniques (experience with project management tools such as Critical path, Gantt charts, Risk assessment & Scheduling).

Non Negotiables

Experience: 3-5 years of experience in a coordination role, preferably in project management, Operations or Logistics.

Basic understanding of budgeting and vendor management.

Join Protein Works: Home of the Best Shakes on the Planet

Established on December 12th, 2012, Protein Works was driven by a relentless pursuit of innovation in the nutrition industry. Our journey began with a simple yet powerful idea: to rock the foundations of a stagnant industry by prioritising quality, unbeatable taste, and exceptional service.

From humble beginnings where we huddled around laptops in coffee shops to now having a state-of-the art facility in Cheshire, where we manufacture and ship our products worldwide, we have sold over 250 million shakes and counting, earning the trust of our customers around the world who come to us for products that enable them to lead healthier lives.

Protein Works today stands proudly as one of the UK’s fastest-growing multi-award-winning consumer food brands, specialising in nutrition-packed protein shakes and meals that not only taste amazing but are nutrition-packed as well.

At Protein Works, we believe in more than just superficial results. We're focused on helping our customers feel better, not just look good. We understand that if healthy can taste good, then we're not just selling products; we're partnering with our customers on their journey to a healthier, more balanced life.

Our commitment to excellence is reflected in every aspect of our brand: from our state-of-the-art, in-house production facilities to our experienced team of nutritionists and industry experts. We meticulously craft each product to deliver the absolute best flavour, texture, and nutrition, catering to a variety of dietary needs and preferences. Whether it's our premium protein shakes, complete meals, wellness supplements, or high protein snacks, every Protein Works product undergoes rigorous testing to meet our high standards and deliver exceptional value to our customers.

Company Perks and Benefits

Free drinks and snacks

Exclusive staff discount

Cycle to work scheme

Hybrid working: WFH on Fridays*

Private Healthcare**

25 days holiday* + all bank holidays

Pension scheme

Staff socials and events

Fantastic Bonus Scheme

Enhanced Holiday Scheme