Cala Consulting
Administration Assistant
Job Location
Belfast, United Kingdom
Job Description
Administration Assistant – Construction Team
The role
The Construction Operations Administration Assistant is responsible for providing administrative support to the construction operations team, with a strong focus on document management and control and management of the project management software Procore. This role will be crucial in ensuring the efficient and organised flow of information across the operations team.
Key Responsibilities
* Document Management:
* Collate and assemble operations and maintenance manuals for each project.
* Assist the Health & Safety manager with document control
* Assist the design team with drawing registers and track drawing revisions.
* Assist with the redesign of the company cloud filing system
* Manage document retention and disposal schedules.
* Ensure compliance with all relevant document control procedures and standards.
* Administrative Support:
* Provide general administrative support to the construction operations team, including scheduling meetings, preparing agendas and minutes and handling travel arrangements.
* Assist with the preparation of reports, presentations and other documentation.
* Coordinate with various stakeholders, including contractors, suppliers and consultants.
* Manage project correspondence through the Procore management system
* Assist with the procurement process, including issuing purchase orders and tracking vendor performance.
* Answering phones as required
* Data Entry and Management:
* Enter and maintain project data in various databases and spreadsheets.
* Prepare and analyse reports
* Assist with the development and implementation of data management procedures.
Qualifications and Skills
* Minimum of 2 years of experience in construction administration or document control.
* Strong organisational skills and attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Knowledge of document management software (e.g., SharePoint, Aconex).
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Strong problem-solving and analytical skills.
Additional Requirements
Experience working in the construction industry is preferred.
Familiarity with quality management systems and ISO standards is desirable.
Company Benefits
Competitive Salary
Health Insurance
Pension
Life insurance
Career progression opportunities
Location: Belfast, GB
Posted Date: 11/15/2024
The role
The Construction Operations Administration Assistant is responsible for providing administrative support to the construction operations team, with a strong focus on document management and control and management of the project management software Procore. This role will be crucial in ensuring the efficient and organised flow of information across the operations team.
Key Responsibilities
* Document Management:
* Collate and assemble operations and maintenance manuals for each project.
* Assist the Health & Safety manager with document control
* Assist the design team with drawing registers and track drawing revisions.
* Assist with the redesign of the company cloud filing system
* Manage document retention and disposal schedules.
* Ensure compliance with all relevant document control procedures and standards.
* Administrative Support:
* Provide general administrative support to the construction operations team, including scheduling meetings, preparing agendas and minutes and handling travel arrangements.
* Assist with the preparation of reports, presentations and other documentation.
* Coordinate with various stakeholders, including contractors, suppliers and consultants.
* Manage project correspondence through the Procore management system
* Assist with the procurement process, including issuing purchase orders and tracking vendor performance.
* Answering phones as required
* Data Entry and Management:
* Enter and maintain project data in various databases and spreadsheets.
* Prepare and analyse reports
* Assist with the development and implementation of data management procedures.
Qualifications and Skills
* Minimum of 2 years of experience in construction administration or document control.
* Strong organisational skills and attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
* Knowledge of document management software (e.g., SharePoint, Aconex).
* Excellent communication and interpersonal skills.
* Ability to work independently and as part of a team.
* Strong problem-solving and analytical skills.
Additional Requirements
Experience working in the construction industry is preferred.
Familiarity with quality management systems and ISO standards is desirable.
Company Benefits
Competitive Salary
Health Insurance
Pension
Life insurance
Career progression opportunities
Location: Belfast, GB
Posted Date: 11/15/2024
Contact Information
| Contact | Human Resources Cala Consulting |
|---|