hirestaff
Senior Finance Assistant
Job Location
Shenley, United Kingdom
Job Description
Our client is based in Hertfordshire and is recruiting for an exciting new role as an operations and finance assistant.
Payroll
· Check time sheets each week.
· Produce weekly hours report by department.
· Check payslips.
· Monitor holidays entitled v taken v owed.
Purchasing
· Review all purchasing agreements and ensure pricing agreed is charged on invoices.
· Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.
· Negotiate with suppliers to gain best pricing.
· Review products the company are purchasing are suitable and look for alternatives if required.
· Build relationships with suppliers old and new for purchasing.
Finance
· Enter all purchase invoices into Sage.
· Ensure pricing charged on invoices is as per agreed pricing with suppliers.
· Ensure purchase orders are in place and appropriate authorisation has been sought.
· Chase credits due.
· Ensure no duplications of invoices.
· Regularly login to online supplier portals to download invoices.
· Responsible for communicating to Finance Director of when payments are due.
HR
· Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
· Complete audits on HR files - ensuring all files have relevant documents.
· Generate contracts for new starters.
· Process changes of T&Cs for existing employees e.g.: change of hours
· Ensure all contracts are signed and upload to Care Cloud
· Assist with recruitment where required.
· Ensure company is compliant with their Sponsorship Licence duties.
Admin
· Produce letters.
· Support Care Home in their day to day needs and operation.
· General office administration.
· Support the Directors of the company in the efficient running of the business.
Compliance & Regulation
· Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.
· Review audits and care plans via online portal
· Check NMC pin monthly
Location: Shenley, GB
Posted Date: 11/16/2024
Payroll
· Check time sheets each week.
· Produce weekly hours report by department.
· Check payslips.
· Monitor holidays entitled v taken v owed.
Purchasing
· Review all purchasing agreements and ensure pricing agreed is charged on invoices.
· Responsible for group purchasing. This is for all capital items as well as day to day consumable items the business uses.
· Negotiate with suppliers to gain best pricing.
· Review products the company are purchasing are suitable and look for alternatives if required.
· Build relationships with suppliers old and new for purchasing.
Finance
· Enter all purchase invoices into Sage.
· Ensure pricing charged on invoices is as per agreed pricing with suppliers.
· Ensure purchase orders are in place and appropriate authorisation has been sought.
· Chase credits due.
· Ensure no duplications of invoices.
· Regularly login to online supplier portals to download invoices.
· Responsible for communicating to Finance Director of when payments are due.
HR
· Check all new starters have DBS, references, completed application forms and identity checks have been done including right to work in the UK.
· Complete audits on HR files - ensuring all files have relevant documents.
· Generate contracts for new starters.
· Process changes of T&Cs for existing employees e.g.: change of hours
· Ensure all contracts are signed and upload to Care Cloud
· Assist with recruitment where required.
· Ensure company is compliant with their Sponsorship Licence duties.
Admin
· Produce letters.
· Support Care Home in their day to day needs and operation.
· General office administration.
· Support the Directors of the company in the efficient running of the business.
Compliance & Regulation
· Work alongside the Operations Director and assist to ensure the business is achieving all its regulatory obligations and is compliant to the latest standards.
· Review audits and care plans via online portal
· Check NMC pin monthly
Location: Shenley, GB
Posted Date: 11/16/2024
Contact Information
| Contact | Human Resources hirestaff |
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