Clinical Trial Assistant

Created in 2014, Excelya is a people-centered Contract Research Organization (CRO) that excels with care.

We offer a personal and authentic experience within a young, ambitious health company on the path to becoming the clinical research leader in Europe thanks to our 900 Excelyates. Our unique one-stop provider service model – leveraging full-service, functional service provider and consulting – allows our Excelyates to evolve through a diverse array of projects. In collaboration with preeminent experts, Excelya advances scientific, managerial and human knowledge to improve the patient journey.

For our team members, excelling with care means benefitting from a stimulating professional environment that encourages personal, intellectual, and operational participation so that together we can be the best in our field. We commit to giving each Excelyate the means to express their natural talents, develop their full potential and invest their unique selves in our unique project.

Mission :

• Support the clinical project management and monitoring of clinical studies, including liaison with, monitors, CROs, drug vendors, central laboratories and other vendors for study related tasks.
• Be an active member of the study team and take responsibilities for service provider oversight for his/her scope of responsibility according to procedures
• Be responsible for monitoring, verifying and archiving the Trial Master File as per SOPs, instructions and trainings. This includes review and QC check of the TMF to ensure quality and completeness in view of audit, inspection and archiving.
• Be responsible for follow up and review of financial documents, in collaboration with GCPM.
• Create and update financial information within financial systems (SAP, K2) as need be as per study progress and service provider contract modification (commitment request, Internal Order, Purchase order, goods receipt & invoices).
• Create and update financial trackers, follow up of invoices and delay in payments
• Help to prepare forecast and assist at quarterly review meetings of study budget with GCPM and local finance controlling department

Profile :

At least 3 years of work experience and training in clinical operations in a similar role. Substantial administrative experience or qualified to degree level.

• Fluent in English /Strong intermediate level Proficiency

• Basic Financial Knowledge

• Knowledge of regulatory documents or medical terminology is recommended.

• Experience of working with multidisciplinary groups and ability to work within a team environment.

• Experience of managing and developing relationships with international Service Providers (SPs).

• Experience of tracking and manipulating clinical study documents and provider invoices.

• Strong organizational and skills

• Excellent verbal and written communication skills.