Weightmans
Senior Administration Assistant
Job Location
UK, United Kingdom
Job Description
As a Senior Administration Assistant you will be report to your team manager and you will play an integral role in the efficient running of the team. You will assist the case handlers in the team with all finance related actions and liaise with the relevant person in the Finance team to ensure this is completed efficiently. Other tasks which you will be responsible for include:
Closing files, ensuring all MI is captured and is accurate as part of the closing process
Liaising with all relevant stakeholders (CRP, Team Manager, Finance etc.) regarding aged debt
Dealing with Client balances
Processing write-offs as part of the billing process
Completing billing pro-formas
Pushing forward with billing where appropriate
This role can be carried out in Liverpool, Leeds, Leicester & Manchester.
This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As a Senior Administration Assistant you will also ensure you comply with the relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.
About You
You will be an experienced Administration Assistant/Secretary with strong numeracy and MI skills. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:
Excellent IT skills
Excellent communication skills
Excellent time management and organisation skills
Ability to multi-task and prioritise
Ability to work to strict deadlines and targets
Ability to work as part of a team and on own initiative.
If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.
Why work for us
Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 10th overall employer at the annual Britain's Top Employers awards 2024 and achieved record rankings in Chambers UK.
We are proud to be an accredited living wage employer.
Click here to find out more about industry recognition for excellence, through our achievements, awards and accreditations.
The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."
We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.
We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.
Please feel free to note your preferred pronouns in your application.
Work for a firm where people matter – work for Weightmans – We See the possibility in you.
As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
28 days’ annual leave plus bank holidays (pro-rated for part time)
Hybrid working including provision of home office equipment*
Healthcare cover/ Medicash
Pension plan
Life Insurance 4 x salary
Interest free travel loan scheme
Employee Assistance Programme including counselling, legal and consumer advice service
Discounted gym membership
Discounted dental scheme
Cycle to work scheme
Offers & discounts
Great reward and recognition scheme
*there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.
Please note
We encourage candidates to speak to us direct/apply direct for the opportunities we have available.
Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.
We are open to part time/job share applicants.
Recruitment agencies (PSL /non-PSL)
Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans’ recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency’s terms nor being liable for a recruitment fee.
Eligibility to work in the UK
Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying
Location: UK, GB
Posted Date: 11/21/2024
Closing files, ensuring all MI is captured and is accurate as part of the closing process
Liaising with all relevant stakeholders (CRP, Team Manager, Finance etc.) regarding aged debt
Dealing with Client balances
Processing write-offs as part of the billing process
Completing billing pro-formas
Pushing forward with billing where appropriate
This role can be carried out in Liverpool, Leeds, Leicester & Manchester.
This list is not intended to be exhaustive and you will be expected to perform other duties and have other responsibilities that fall within the wider remit of the role. As a Senior Administration Assistant you will also ensure you comply with the relevant Weightmans and client policies and procedures, and consistently work in accordance with our values.
About You
You will be an experienced Administration Assistant/Secretary with strong numeracy and MI skills. As the role is varied, we are looking for you to have a flexible approach to the work you do and be able to adapt to different tasks. We are also looking for you to have:
Excellent IT skills
Excellent communication skills
Excellent time management and organisation skills
Ability to multi-task and prioritise
Ability to work to strict deadlines and targets
Ability to work as part of a team and on own initiative.
If you meet our criteria and think this is a job where you could bring enthusiasm and an eagerness to learn, then we look forward to receiving your application.
Why work for us
Weightmans is a Top 40 law firm with offices throughout the UK. Having been recognised as the leading legal employer and 10th overall employer at the annual Britain's Top Employers awards 2024 and achieved record rankings in Chambers UK.
We are proud to be an accredited living wage employer.
Click here to find out more about industry recognition for excellence, through our achievements, awards and accreditations.
The independent research showed "Weightmans provides exceptional employee conditions, nurtures and develops talent throughout all levels of the organisation."
We are truly committed to fostering a culture of equality and diversity, where everyone in the firm is respected and recognised on merit for the work that they do.
We strongly encourage applications from people of all ethnicities, genders, sexual orientations and disabilities. Please let us know if you require any reasonable adjustment at any stage of the application process.
Please feel free to note your preferred pronouns in your application.
Work for a firm where people matter – work for Weightmans – We See the possibility in you.
As well as being immensely proud of the work we carry out for our clients and the culture we provide to our people we offer a wide range of benefits including;
28 days’ annual leave plus bank holidays (pro-rated for part time)
Hybrid working including provision of home office equipment*
Healthcare cover/ Medicash
Pension plan
Life Insurance 4 x salary
Interest free travel loan scheme
Employee Assistance Programme including counselling, legal and consumer advice service
Discounted gym membership
Discounted dental scheme
Cycle to work scheme
Offers & discounts
Great reward and recognition scheme
*there are a small number of roles that cannot be performed from home, your Recruitment Adviser can confirm.
Please note
We encourage candidates to speak to us direct/apply direct for the opportunities we have available.
Any reference to experience or PQE in our adverts or job descriptions is to be used as a guideline only. We welcome applicants from all backgrounds and with different levels of experience who can demonstrate that they fulfil the requirements of the role.
The successful candidate appointed to this role will be subject to our standard background checking process, and any offer of employment made is conditional upon successful completion of those checks. Further details can be obtained from the Recruitment team.
We are open to part time/job share applicants.
Recruitment agencies (PSL /non-PSL)
Weightmans operates a strict 'preferred supplier list' (PSL) and is committed to working closely with the recruitment agencies that feature on that list. As such, Weightmans does not accept speculative or unsolicited CVs, profiles or any other introductions from both our PSL and non-PSL agencies. If a PSL or non-PSL agency chooses to submit a speculative or unsolicited CV, profile or introduction without instruction from a member of Weightmans’ recruitment team, we will reserve the right to treat the introduction as a gift and contact the candidate directly without accepting or entering into the agency’s terms nor being liable for a recruitment fee.
Eligibility to work in the UK
Eligibility to work in the UK will be verified in the final stages of the selection process. All candidates must either already have a right to work in the UK before commencing employment, or meet the Home office criteria for Visa sponsorship. Candidates who require sponsorship should evaluate the Home Office eligibility criteria for a Skilled Worker visa before applying
Location: UK, GB
Posted Date: 11/21/2024
Contact Information
| Contact | Human Resources Weightmans |
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