Executive Assistant

Are you an experienced Executive Assistant seeking an exciting opportunity within a leading global financial services firm? We are recruiting for a highly organised and proactive Executive Assistant to support a newly appointed Managing Director, known for his strategic client focus, as he builds and expands his portfolio. This role also provides support to a broader team of 7-8 professionals, ensuring smooth and efficient operations.

Please note: This role is 3 days in-office and requires flexibility.

Key Responsibilities:

• Diary and Inbox Management: Oversee intricate schedules, prioritising the MD’s and team’s commitments to maintain smooth, effective daily operations.
• International Travel Coordination: Arrange detailed multi-leg international travel, adapting to last-minute changes when necessary.
• Document Preparation: Prepare and format critical documents, reports, and presentations for high-impact meetings.
• Gatekeeping and Prioritisation: Act as the primary contact, managing communications and ensuring priority tasks are handled efficiently.
• Expense & Administrative Management: Process expenses and perform general administrative duties with attention to detail.
• Project and Team Support: Assist on ad-hoc projects and provide additional support to the team of 7-8 professionals as needed.

About You:

• Organised and Adaptable: Experienced in supporting senior executives, especially within dynamic, high-pressure environments.
• Proactive and Solution-Oriented: Anticipates needs and demonstrates initiative in optimising workflows.
• Excellent Communicator: Strong verbal and written communication skills for professional interactions at all levels.
• Collaborative Team Player: Comfortable managing multiple priorities and providing cohesive support across the team.

This is a fantastic opportunity for an EA ready to take on a significant role within a leading global firm, working closely with senior leaders in the financial services sector. If you’re highly organised, proactive, and capable of managing high-profile demands, we’d love to hear from you.