Purchase Ledger Clerk

Duration: Fixed-term 6 months

Location: Eaton Estate, Chester (Hybrid Working options)

Hours: Full time

Main purpose of role

• To provide efficient and accurate processing of all documents relating to the Purchase Ledger function in line with agreed deadlines
• To provide support to the Purchase to Pay and Expenses Manager and other team members
• Carry out other accounting and clerical duties on an occasional basis as requested by the Purchase to Pay and Expenses Manager
• To be an active member of the Finance team

Key responsibilities

Purchase Ledger

• Daily processing of invoices on to the system and review of documents to ensure images are correct and the quality is in accordance with HMRC requirements
• Process approximately 350 - 400 purchase invoices per week
• Ensure all non-PO invoices are coded correctly in line with agreed coding guidelines
• Match invoices to electronically raised purchase orders
• Ensure all invoices are appropriately authorised either electronically or manually in accordance with the agreed approvals matrix before payment
• Review and manage Purchase Ledger electronic tasks on a daily basis
• Ensure the treatment of VAT is correct to reduce potential adjustments to the VAT return
• Ensure invoices are correctly treated under the Construction Industry Scheme (CIS)
• Prepare the monthly CIS return, review to ensure accurate recording of CIS tax deducted from each contractor and submit the monthly CIS return in accordance with HMRC deadlines
• Reconcile supplier statements to Qube Purchase Ledger system every month
• Utilise Purchase ledger KPI Dashboard to identify areas for focus and improvement
• Deal with suppliers and staff re. purchase order, invoice and payment queries, in a timely and professional manner
• Process weekly BACS payment runs in accordance with agreed timetables
• Carry out and adhere to Purchase Ledger control procedures
• Create new supplier accounts after carrying out all necessary verification checks ensuring the agreed 1-day timescale is adhered to
• Review and follow up debit balances to clear within a 1-month timeframe
• Export weekly transaction data from Concur expenses system for review, code correction and upload into Qube

Systems

• Confident systems user preferably with experience of using various different purchase ledger systems.
• Assist with the review and maintenance of the Purchase Ledger user guide
• Assist with KPI reporting and Purchase Ledger housekeeping tasks
• Assist with user system queries and new user training
• SAP Concur expenses management system

Essential skills and attributes:

• Extensive experience of working in a busy purchase ledger function.
• Professionalism, discretion and confidential at all times
• Attention to detail and dedication to providing quality, error free work
• Efficient and organised in approach
• Proactive in keeping the Supervisor updated at all times and in making them aware of any issues
• Strong interpersonal skills to facilitate good working relationships with colleagues around the business
• Reliable with strong work ethics
• Proficient with Microsoft applications including Outlook Word and Excel
• Basic bookkeeping knowledge would also be preferable
• A full UK driving licence

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Location: Chester, GB

Posted Date: 11/22/2024