Production Assistant

Kenny Wax is seeking a Production Assistant to join its team, working across West End and UK Touring productions. Candidates should be able to start in January 2025.

Kenny Wax Productions is firmly established as one of the UK’s leading producers of West End productions and touring theatre. Current productions include the Tony Award-winning smash-hit SIX the Musical (West End, UK Tour, Broadway, US Tour); Mischief Theatre’s The Play That Goes Wrong (West End & Off-Broadway); The Shark is Broken (UK Tour) and from the writers of SIX a new stage musical Why Am I So Single? at London’s Garrick Theatre.

The successful candidates must have a minimum of 1 year of experience working in theatre production or arts administration. They will have a true passion for the theatre and a real flair for working in a fast-paced environment. They will be responsive, proactive, flexible and highly organised with a proven track record in the theatrical industry. This is a wonderful opportunity for someone looking to work in a vibrant, ever-growing company with a group of dedicated, supportive and creative colleagues.

Kenny Wax Limited is committed to Equal Opportunities and welcomes applications from a variety of backgrounds and all sections of the community.

Production

• In collaboration with our external Casting Directors, liaise with creative teams, collate audition material, liaise with agents including availability checks on actors, find and book audition space, schedule & run audition days
• Negotiate cast offers for productions in liaison/in consultation with the Production Coordinator
• Draft and issue cast contracts and starter paperwork, ensuring all is returned
• Draft service agreements and/or rights agreements or addendums for creative team member
• Source and book rehearsal space, organise script printing & meet and greets
• Book accommodation and travel for creative teams and cast where necessary
• Participate in and minute regular marketing meetings; promotions competitions proofing; facilitate content creation including promotional videos, organise photo shoots & photo calls; maintain press archives for the productions
• Assist the General Manager and Production Coordinator in the preparation and distribution of royalty paperwork
• Assist in the checking and approving of theatre contras
• Process merchandise income as necessary and monitor stock level
• Assist the General Manager with the creation of investment materials
• Assist with the organisation and running of one-off events including PR performances, press nights, gala nights, parties & celebratory meals
• Process house seat requests
• Maintain programmes across ongoing productions, and provide any required support for the creation of programmes for new productions

Finance

• Assist with the creation of recast budgets
• Assist with the maintenance of accurate show budgets
• Participate in the KWL accounts systems with accuracy and diligence including: online invoice filing, coding and queries
• Make production purchases in line with agreed budget, including courier and hotel bookings and ensure adequate paperwork is uploaded to online filing system

Administration

• Respond to written, telephone and email enquiries promptly and courteously
• Maintain contact sheets, schedules and trackers
• Maintain systems for archiving data, ensuring adherence to the General Data Protection Regulation legislation
• Online orders & bookings as requested
• Oversee ad hoc charity ticket requests, bucket collections & charity performances

General

• Actively contributing to a collaborative, friendly & supportive office environment
• Any other reasonable duties required to assist the General Manager or Production Coordinators

PERSON SPECIFICATION:

• At least 1 years’ experience working in the theatre production or arts administration. Please note we will not consider candidates who do not meet this requirement.
• Excellent administration and organisational skills
• Ability to work across multiple projects at the same time, effectively prioritising your workload
• Excellent verbal and written communication skills and attention to detail
• Pro-active, supportive and positive attitude
• Confident level of computer literacy to include Outlook, Word and Excel programs
• A genuine interest in and familiarity with commercial theatre

FURTHER INFORMATION:

Contract: 12 months fixed term initially, with the possibility of being made permanent thereafter. N.B. This is a full time, office-based contract.

Working Hours: 10-6pm Monday – Friday (40 hours a week) plus occasional evenings and weekends where necessary

Salary: £28,000 per annum

Probationary period: 3 months

TO APPLY:

To apply, please send a CV and completed Application Form to recruitment@kennywax.com by 10am on Monday 9th December 2024. Full details on our website. If you have any questions about the roles, please get in touch. First round interviews will be w/c 9th December.