Office Administrator

Growing Real Estate Company in Bedminster is looking for a Office Administrator

The office administrator plays a crucial role in ensuring the smooth and efficient operation of the office.

Salary $22.00-24.00

Responsibilities:

1. Administrative Support:
2. Provide administrative support to management (CEO, CFO and SVP of Development) as well as staff.
3. Handle incoming phone calls and routing them to the appropriate person.
4. Sort and distribute incoming mail.
5. Manage and maintain filing systems.
6. Office Organization:
7. Maintain office supply inventory and place orders as needed. Ensure office supplies are organized for staff to located. Office supply order is reviewed and approved by CFO before submitting to vendor(s).
8. Maintain and organize office area. This includes keeping these areas presentable for visitors (kitchen: dishwasher management; conference room: table and chairs free of clutter).
9. Oversee office equipment and ensure its proper functioning. Coordinate maintenance and repair of office equipment.
10. Certificate of Insurance (COI) Compliance:
11. Tenants: Ensure each tenants COI is valid and meets their lease requirements. Follow up with tenants as needed to receive their updated COI and keep on file.
12. Vendors: Ensure each vendors COI is valid and meets their contract requirements with the company. Follow up with vendors as needed to receive their updated COI and keep on file.
13. Tenant Communications:
14. Distribute/mail late letters to tenants.
15. Distribute/mail rent statements to tenants.
16. Finance/Accounting:
17. Scan rent checks that are deposited into bank.
18. Enter journal entries prepared by accountant into accounting system.
19. Project Assistance:
20. Assist in special projects as assigned by management.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Attention to detail and problem-solving skills.
• Proficiency in office software (Microsoft Office: Word, Excel, Outlook).
• 100% in office, no hybrid or work-from-home alternative.

8:30AM to 5:00PM (40-hour work week; 1/2 -hour for lunch)

Paid Time Off:

5 Personal/Sick Days (1st year - prorated for hire date) Vacation:

1. week after 1 year of service
2. weeks after 2 years of service
3. weeks after 5 years of service

Medical Coverage:

Employee contributes 25% cost of premium.

Medical coverage begins after 1 month of service.

Retirement 401(k):

3% Safe Harbor (Company contributes 3% of salary weekly) Begins after 6 months of service.

Life Insurance:

Salary plus $10,000.00 (First 5 years)

2 times Salary plus $10,000.00 (After 5 years of service, $300,000.00 Maximum)

Long Term Disability: begins after State Disability ends. See applicable State requirements.