Document Control Specialist

The Middlesex Corporation is a nationally recognized and award-winning leader in the heavy civil construction industry. Since 1972, the family business founded by Robert W. Pereira has developed an extensive client and project list through its consistent efforts to safely build America’s infrastructure. The Middlesex Corporation specializes in building and reconstructing highways, bridges, marine, rail, and transit facilities through its collaborative team approach and focus on core values.  In addition, Middlesex Asphalt in Central Florida is one of the largest and most productive asphalt plants in the United States with Middlesex Paving earning an equally solid regional presence and reputation.

Position Summary:

A construction Document Control Specialist provides direct support to the Document Control Manager, keeps track of important project documents such as project plans, specifications, RFI’s and submittals, vendor contracts and contract modifications, and also creates reports for management. This position requires a professional demeanor, excellent communication and organizational skills, and the ability to work on wide range of tasks and initiatives, all in a fast-paced environment.

Responsibilities:

• Comply with (and actively promote) all Safety policies and procedures including reporting all accidents, incidents and near-misses to ensure adherence to our Number One Core Value – Safety first, in everything we do.


• Receive submittals from Construction Department and upload in document control system.


• Checking submittals for correct submittal or plan/specification references.


• Tracking submittal process and approval.


• Updating Comprehensive Submittal list with accepted submittals.


• Updating specifications and plans.


• Alerting construction team of specification and plan revisions.


• Organize and track submittal list requirements.

Qualifications:

• 3-5 years of similar professional experience providing administrative support.


• Knowledge of eBuilder preferred, not required.


• Proficiency with Microsoft Office software (Word, Excel, Outlook, Access, PowerPoint).


• Heavy civil construction experience preferred, but not required.

Necessary Attributes:

• Must possess the ability to adapt to different personalities and management styles.


• Team player and with good interpersonal skills.


• Self-starter with good verbal and written communication skills.


• Reliance on experience and judgment to plan and accomplish goals.


• Dedicated and hard working.


• Above average organizational skills.


• Strong commitment to success of all.


• Possess a strong work ethic.


• Demonstrate the upmost professionalism in how you represent yourself.


• Show quality in everything you do.


• Lead with integrity while producing high quality work.

We offer our full-time and eligible part time team members a comprehensive benefits package that’s among the best in our industry. Benefits include medical, dental and vision plans covering eligible team members and dependents, employee assistance programs, life insurance, disability, top-tier 401k with matching, tuition reimbursement, industry leading referral program, and generous paid time off.