Sales Support Coordinator

Position Title: Sales Support Coordinator

Reports to: Sales Support Manager

Team: Sales Support Team

Department: Sales

PURPOSE OF JOB:

*Please note as part of the recruitment process for this role applicants will be required to attend an assessment day on the 2nd December for a start date of 13th January 2025.

To provide a high level of internal account management & admin support to the sales team, allowing the sales team to achieve target and providing customer excellence by meeting all SLA’s. Collaborate and work closely with our Vendor Alliances Team and Account Managers to help generate incremental business opportunities through strong customer relationships.

To ensure clients receive the very best in terms of service levels through both internal account management and procedural efficiency.

KEY RESPONSIBILITIES:

• Be the first point of contact for all incoming customer queries & respond within our standard 4-hour SLA
• Work collaboratively with your aligned Account Manager and our Vendor Alliances team on all licensing requests and presenting these back to the customer
• Work in collaboration with our Legal & Contract Teams to ensure customers adhere to the correct terms and conditions and contracts are signed and added onto the system
• Log deal registration for qualifying opportunities and understand how GP can be maximised from these
• Co-ordinate and liaise with other internal departments where they own a specific process and ensure the customer is in receipt of the necessary tools/information within the business SLA
• Ensure any contracted or agreed monthly reports are compiled and distributed in advance of effective date
• To advise customers on licensing procedures and discuss purchasing options with them

Management of Customer Relationship Management System (Dynamics) for allocated accounts

• Assist Account Manager with monthly forecasting and account mapping
• Ensure all orders are processed accurately in line with operations procedures
• Ensure all outstanding orders are delivered and invoiced at the end of each month and follow up with suppliers/distribution where required
• Provide, track, and follow up on all software quotations & manage and notify customers for all contractual renewals
• Complete operational tasks across all vendors including management of all renewals and annuity business
• Regular liaison with the relevant personnel within our customers’ organisation (specifically at Purchasing level) & build relationships on a day-to-day basis
• Distribute & follow up on all database alerts such as compliance and agreement expiry notifications
• Training customers on vendor portals and management of these and their benefits
• Collate and prepare data for customer QBR meetings
• Attend Customer review meetings & perform Operational health checks on a regular basis
• Provide cover for members of your team as necessary
• Generation of incremental business opportunities through strong customer relationships.
• Be able to discuss Microsoft licensing programmes with customers and understand licensing rules and procedures for the different programmes available
• To be able to source pricing for all vendors and be able to digest new licensing information and explain this back to the customer

WIDER TEAM NETWORK:

Internal

Sales, Vendor Alliances, Managed Vendor Services (Renewals), Consultancy, Purchasing, MS Operations & Service Operations

External

Working directly with our mainstream Distributors & Partners and Key Vendors where we purchase directly

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Educational Qualifications:

Minimum A-Levels (A-C) English & Mathematics - DESIRABLE

Bachelor's Degree in a relevant subject - DESIRABLE

Other Requirements

Good understanding of IT (specifically software) and Business IT challenges - DESIRABLE

Interest in furthering Sales career by gaining supported experience dealing with customers - DESIRABLE

A proven track record of excellent customer service - ESSENTIAL

CORE Competencies & SKILLS – BASED ON POSITION AND GRADE (IF APPLICABLE)

• Organised individual with excellent time management
• Accuracy and attention to detail essential
• Copes well under pressure and can meet deadlines
• Excellent verbal and written communication with customer service/facing skills essential
• Self-motivated and able to take responsibility
• Commercial acumen and ability to construct and drive commercial outcomes to achieve positive results
• Intermediate-level skills in use of Microsoft Office suite applications
• Tenacious, outgoing, and quick to learn
• Adaptable and forward thinking