Facilities Administrator

A leading managing agent with a reputation for delivering exceptional service is seeking a dedicated Administrative Support professional. The successful candidate will assist a team of Facilities Managers in overseeing the daily operations of a varied property portfolio, ensuring excellent service delivery and maintaining high compliance standards.

Key Responsibilities

• Administrative Assistance: Provide comprehensive support to the Facilities Management team, including raising purchase orders, processing invoices, and maintaining up-to-date emergency contact lists.
• Operational Coordination: Facilitate communication with contractors and tenants, schedule maintenance visits, and manage diaries for site inspections and meetings.
• Compliance Support: Help the team ensure full statutory compliance across all managed properties.
• Helpdesk Service: Act as the primary point of contact for facility-related queries, providing a responsive and effective helpdesk function.
• Site Inspections: Conduct on-site visits for health and safety checks, meter readings, and other necessary inspections.
• Record Management: Maintain accurate records, prepare meeting agendas, and document minutes as required.
• Team Support: Provide coverage for the Facilities Management team during absences across various sites.

Scope of Work

• Support the management of approximately six properties, based primarily in the Woking area.
• Collaborate with a wide range of stakeholders, including maintenance contractors, security providers, health and safety consultants, and property occupiers.

Candidate requirements:

• A valid driving licence and access to a vehicle.
• Proven experience in administrative roles with strong organisational skills.
• Excellent communication abilities and a professional, approachable demeanour.
• Attention to detail, self-motivation, and a proactive attitude.
• Proficiency in MS Office applications.
• Experience in facilities management or helpdesk support is desirable.

This is an excellent opportunity to join a professional team committed to providing outstanding property management services. If you are detail-oriented and thrive in a dynamic environment, we would love to hear from you.