Personal Assistant to Director

Typical Duties

- Ensure the smooth operation of daily activities

- Telephone communication, using TEAMS telephone system

- Administrative support, calendar management, organising and maintaining appointments, meetings, and travel plans

- Meeting coordination, scheduling, preparing agendas and minutes

- Typing correspondence and documents

- Booking, planning and coordinating travel logistics, including flights, accommodations, transportation, and itineraries

- Management expenses, handling all related expenses, including reconciling receipts and preparing expense submissions.

- Handling sensitive information with discretion and confidentiality

- Managing personal tasks such as making appointments, running errands, and handling personal correspondence.

- Planning and organising corporate and personal events, meetings, and conferences as needed

- Liaising with stakeholders

- Office administration

- Any other ad hoc duties that may arise

Knowledge and Experience

- Several years of experience in an administrative or executive assistant role

- Applicant must be numerate and have good written and verbal communication skills

- Understanding of office operations, including administrative procedures, filing systems, and office software (Microsoft Office 365, especially Word)

- Confidence in producing correspondence and documents

- Relevant training or qualifications

- Good touch-typing speed required

- Time management, ability to prioritise tasks effectively, ensuring deadlines are met and time is used efficiently

Personal Attributes

- Requires a high level of confidentiality, discretion and trustworthiness

- Confident in managing responsibilities

- Takes initiative with confidence

- Excellent interpersonal and communication skills, enabling effective interaction with stakeholders.

- Willing to listen and respond well to feedback

- Adaptable, actively embraces change

- To be able to work individually and as part of a team

- Keen attention to detail, ensuring accuracy in document preparation and scheduling tasks.