Project Administrator

Robert Half is partnering with a engineering and technical project solutions company based in central London in search for a Project Coordinator to join the team.

Location: Site Based central London - 5 DAYS IN OFFICE (non negotiable)

Salary: £30,000 per annum

Responsibilities:

• Correlate and format operational & manual documentation for finished projects
• Support PMs & supervisors with Dome & e-permits databases
• Liaise with contractors for project documentation on finished projects
• Help onboard new operatives to certain work sites
• Host meetings to work through live and past projects
• Dome Database support & admin – general overall support on Dome including creating folders, giving people access, creating review roles and assist with Dome training.
• Dome QA Approval – give quality review on all form A/B/C’s to ensure that the correct information are on the forms and any supporting documentation is correctly uploaded.
• Provide support with Monthly EMEA PM/CM meeting – help create the content for each meeting, reach out to PM/CMs who are presenting, book meeting rooms.
• Provide admin support with project cost & small works teams and extra circular – this is general support for the team and can vary in types of work
• Download and format monthly CAFM report & cost management – this is a monthly task which includes reminder emails to the PMs & CMs to update their projects before the report is created.
• Manage CRF tracker – adding new CRF’s to the tracker, making sure all required details are on and emailing out after the meeting with PM/CMs information.
• Assist with CAFM request which consists of creating new CAF with CRF, updating information on CAFM & support with new CAFM changes.
• Support to raise & manage LP’s on Logistics Platforms – keep track on the status/if they are coming to an end of their contract, ensure annual Framework TOFs are checked & uploaded
• Help onboard/offboard for projects – send out onboarding forms, creating spreadsheet to track status, help extend passes for operatives.
• Team travel & support (I personally never done so not sure what it entails)
• Raising Exemptions – create exemptions for people who can’t access emails so they can’t complete affirmations.
• Attend Weekly Chain IQ Meeting - weekly update on LP’s.
• Management of Form C Tracker – updating tracker when new documents are received, sending out tracker on a weekly basis and updating when Form Cs are submitted/approved on Dome.

Requirements:

• Forward thinking with the ability to make own decisions
• Good knowledge of Microsoft excel and word and e-Permit systems
• Good and effective communicator
• Ability to enforce process well and propose new ideas.
• Responsible and Pro change
• Client facing with the ability to meet and discuss operational matters with building management, staff and client representatives
• Experience within the construction industry

Benefits:

• Following 12 months of continuous employment, you are entitled to become a beneficiary of the Employee-Owned Trust (EOT) scheme.
• Private Healthcare.
• Private Dental Insurance.
• Life Insurance.
• Pension Scheme.
• Length of Service reward scheme.
• Tradepoint discount scheme.
• Private Financial Advice.