Document Controls Specialist

Document Controls Specialist - ( 240003YE )

Description

At our core, we’re a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

We are a leader in underground hard rock mining engineering and related technology, serving the largest, deepest, and most technically challenging mines in the world. This is where great ideas and rewarding careers are built.

Your Opportunity

The Project Services department is currently seeking a Document Controls Specialist to join our Mining team. This position requires a detail-oriented individual that will provide document management / control services for our mining projects. Training, meetings, and group events may require the Document Control Specialist to work in the Chandler (Phoenix), Arizona office intermittently.

The Project Services team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to the department’s success.

If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet with you!

Key Responsibilities

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  Format (using “styles” in Microsoft Word) client deliverables, tracks / controls, and files various document types. Imports tables, figures, drawings, and photos from other software into Microsoft Word.

  
  


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  Supports project teams in the delivery of high quality project deliverables that conform to Stantec standards (i.e., Stantec style guide, Mining Style guide, external style guides, revision process, formatting and styles, peer and client reviews, quality assurance checks, etc.).

  
  


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  Completes routine follow up and data entry.

  
  


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  Issues, receives, records, and files project-related communications and records, including incoming data from vendors.

  
  


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  Attends internal and external meetings. May be required to prepare and distribute meeting minutes.

  
  


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  Follows Stantec electronic filing and naming structure process and procedures.

  
  


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  Prepares deliverable packages for issuance to clients and potential clients.

  
  


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  Provides other clerical / technical support to staff as needed.

  
  


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  Preforms quality assurance checks on project files and client deliverables.

  
  


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  Collaborates with DMDC Supervisor, Project Managers, and Technical Leads to develop and implement project specific DMDC procedures, while ensuring those procedures conform to company standards.

  
  

Qualifications

Capabilities and Credentials

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  Must have a strong command of the English language and excellent communication skills.

  
  


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  Must be proficient in Microsoft Office with knowledge of a variety of other computer applications (e.g., Adobe Acrobat, ProjectWise, BIM 360).

  
  


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  Must have the ability to quickly learn new software applications to improve speed and efficiency.

  
  


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  Must demonstrate an elevated level of attention to detail in completion of tasks and cross referencing of information in several documents and logs.

  
  


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  Must demonstrate the ability to multi-task and prioritize in a fast-paced environment and possess flexibility when juggling numerous projects simultaneously in a rapidly changing environment.

  
  


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  Must grasp instructions and information rapidly and apply them with varying degrees of supervision.

  
  


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  Must possess a high degree of confidentiality.

  
  


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  Must be available to work overtime as necessary to meet project deadlines. May be requested to work weekends or come in early.

  
  


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  Ability to travel as required for project assignments.

  
  


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  Valid driver’s license is required.

  
  

Education and Experience

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  High school diploma or equivalent

  
  


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  Minimum of two to three years of related experience, or an equivalent combination of education and related experience

  
  

This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.

Stantec is a place where the best and brightest come to build on each other's talents, do exciting work, and make an impact on the world around us. Join us and redefine your personal best.

Benefits Summary: Regular full-time and part-time employees have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law).

Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

The benefits information listed above may not apply to union positions because benefits for such positions are governed by applicable collective bargaining agreements.

Primary Location : United States-Arizona-Chandler

Organization : BC-1829 Mining-US

Employee Status : Regular

Job Level : Individual Contributor

Travel : No

Schedule : Full-time

Job Posting : Oct 28, 2024, 12:07:16 PM

Req ID: 240003YE

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state and federal laws and regulations and ensures equitable opportunities in all aspects of employment. EEO including Disability/Protected Veterans