Administrator

Administrator

£11.44 per hour

6 Month Contract

Conwy

Days Only (Mon-Fri)

Initially while training is being completed (first 2 weeks) it will be office based.

Following that it will be a Wednesday and Thursday in the office and 3 days working at home.

gap technical are proud to be representing this global manufacturing business in their search for an Administrator to work at their facility based near Conwy

Performance Objectives

• To assist the technology team with Admin functions including;
  • Manage the Purchase Order & Operational Instruction log; to also include raising OI's and PO's for planned maintenance tasks and ad hoc works including fault response.
  • Prepare documentation for technology meetings;
  • Distribute information relating to Tunnel Closures, Closure Planning and Co-Ordination of Works to stakeholders.
  • Providing meeting secretariat services for a range of technical and managerial meetings including arranging meetings, inviting representatives, booking venues and minute taking to a high level of proficiency.
  • Update & distribution of department Risk registers
  • Co-ordination of the Technology Team supervision of planned maintenance tasks and asset inspections
• To co-operate and liaise with staff from the Agency, other Departments of the Council, and Partner Authorities in order to promote the effective management of the Agency.
• To attend meetings and develop good working relationships with service provider relationships (PA's/Term Service Contractor/Framework Contractor);
• To communicate effectively and courteously with elected members, the public, members and officers of the Assembly and other external organisations and bodies.
• To attend meetings with NMWTRA operational staff regarding Control room and traffic officer technology requirement;
• To attend other meetings according to the Technology unit requirements
• To undertake any other reasonable duties allocated from time to time by senior management.
• Run & update log of departments Faults & observations.
• Management of Trunk Road Agency Service Providers involved in the delivery of works associated with the A55 Tunnels.
• Minute taking, and setting up meetings where required.
• Filing in accordance of Welsh Government guidelines.
• Update of department risk registers
• To keep record of department finances and chase invoices where required

Person Specification

• Ability to work in a Team Environment
• Willingness to take responsibility for own actions within defined parameters
• High degree of self-motivation and commitment
• Well-developed interpersonal skills
• Ability to receive, assimilate and evaluate information from multiple sources.
• Experience of administrative office work.
• Well-developed oral and written communication skills
• Familiar with Word, Excel, Access software.
• Computer Skills of the highest quality in word processing, spreadsheets, systems
• The ability to prioritise work
• Good interpersonal skills
• 5 GCSE or equivalent

Desirable

• NVQ Level 2 in a relevant subject
• Experience of Tunnels or Mechanical and Electrical infrastructure facilities.
• Knowledge of office Health and Safety
• Experience of working in an electrical and mechanical maintenance environment
• management Experience of creating reviewing data and creating reports
• Knowledge and experience of highways and tunnels maintenance
• Current Driving Licence
• Welsh Language Listening and Speaking desirable

Apply

Please send your CV via the Apply now option on the website

If you have any questions or are interested in any other opportunities we may have, please do not hesitate to get in touch

This vacancy is being advertised on behalf of gap technical who are operating as an employment agency.

gap technical are committed to the selection, recruitment and development of the best people, basing judgements solely on suitability for the job.

Closing Date: 10/12/2024

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