Metropolitan Thames Valley
SharePoint Document Controller
Job Location
Twickenham, United Kingdom
Job Description
SharePoint Document Controller
Salary: £31,268 - £32,914
Twickenham
Fixed Term Contract (12 Months)
MTVH are a leading developer and regeneration agency delivering 1,000's of new homes inside and outside of London each year; over the next 10 years, we will develop close to 15,000 new homes through a mix of regeneration and land led development.
We are currently recruiting for a SharePoint Document Controller to join our team. This role will provide support to the Development Directorate with the management of electronic filing on our construction projects on our document management system being responsible for carrying out document control administration tasks. These tasks will include auditing, reviewing, publishing and maintaining documents that assist with managing assets.
The successful applicant will have a knowledge of the construction industry and document control procedures. Additionally, the successful applicant will be confident to make decisions under challenging circumstances as well as the ability to work under own initiative with excellent time-management skills services being self-motivated with a positive attitude and the ability to work on own initiative.
Duties to include:
Strict management of the sourcing, retrieval, storage of electronic files on EDMS system ? currently SharePoint
Migration of a current documentation from networks onto SharePoint.
Document control administration tasks, such as reviewing, publishing & maintaining documents.
Controlling access across the EDMS system.
Establishing workflows - setting and checking.
Reporting, as required.
Liaise with colleagues for updates on data captures and update systems
Provide support to the Building Information Manager and the wider Safer Buildings Department
Ensure information is held and saved in the appropriate locations.
Support in the collection and management of key building data, in order to assist with the governance and building safety management activities relating to our high-risk buildings
What you need to succeed:
Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
Previous experience on DMS (Document Management Systems)
The ability to work across teams
Good problem-solving ability
Strong communication and presentation skills
What you need to do now
If you're interested in this role, take a look at the attached Job Description for more details and if it?s the ideal job for you, click 'apply now' to forward an up-to-date copy of your CV.
This position can work out of our Twickenham - TW1 3RP or Farringdon - EC1N 8JS office. Contractually the office location will state EC1N 8JS
Please note :- we do not currently offer visa sponsorship.
What?s in it for you?
Our benefits include:-
28 days annual leave plus 8 bank holidays (pro rata for part time) per year
2 volunteering days per year for things like helping out in local communities
An additional ?Beliefs day? once a year to have an extra a day off
Supported family friendly approach with extended parental leave
Enhanced pension with matched contributions of up to 9%
Option to buy or sell up to 5 days annual leave per year
Life assurance cover 3 x your salary
Cycle2work scheme
Hybrid Working - Dependent on job role and department
Health cash plan scheme for your everyday healthcare needs which you can add your family members too
Tenancy deposit ? interest free loan to help with rental deposits and season Ticket loan
Access to extensive learning and training opportunities with Wisebox platform
Colleague virtual social platform with our workplace pages where you can keep up to date with the organisational activity and link in with colleagues
Career progression across the organisation with our mentoring/coaching programmes, apprenticeships and career planning support
Employee Assistance Programme- We are committed to the wellbeing of our colleagues and support this as an organisation
About us
We are committed to developing and implementing or maintaining sustainability initiatives to reduce environmental impact and promote sustainable practices within MTVH.
Learn more about our benefits and organisation by viewing our attached document
Our promise
Here at Metropolitan Thames Valley Housing (MTVH) we want to capture the value that difference brings and are committed to promoting equality, diversity and inclusion. We work collaboratively ?Serving people better every day? to educate, support and develop all of our diverse employees and the communities that we serve. We are also part of the disability confident employer scheme.
We want every employee and every customer to feel comfortable enough to be their true self and are working tirelessly in the background to create an environment that encourages our employees to challenge non-inclusive behaviours and to be mindful of their own and other?s wellbeing.
We provide a platform of Network groups for employees to share views, tell us what we?re doing well and recommend improvements. We want to create a real sense of community and a workforce who feel that their opinions are valued. Our Networks groups are:-
Gender
Ethnicity
LGBTQ+
Disability
Our core values of Dare, Care and Collaborate demonstrate that we are a people focused business, solving social issues by working together!
We reserve the right to close this vacancy early if a suitable candidate is found so we do encourage you to complete the application as soon as possible to avoid disappointment
Location: Twickenham, GB
Posted Date: 12/26/2024
Salary: £31,268 - £32,914
Twickenham
Fixed Term Contract (12 Months)
MTVH are a leading developer and regeneration agency delivering 1,000's of new homes inside and outside of London each year; over the next 10 years, we will develop close to 15,000 new homes through a mix of regeneration and land led development.
We are currently recruiting for a SharePoint Document Controller to join our team. This role will provide support to the Development Directorate with the management of electronic filing on our construction projects on our document management system being responsible for carrying out document control administration tasks. These tasks will include auditing, reviewing, publishing and maintaining documents that assist with managing assets.
The successful applicant will have a knowledge of the construction industry and document control procedures. Additionally, the successful applicant will be confident to make decisions under challenging circumstances as well as the ability to work under own initiative with excellent time-management skills services being self-motivated with a positive attitude and the ability to work on own initiative.
Duties to include:
Strict management of the sourcing, retrieval, storage of electronic files on EDMS system ? currently SharePoint
Migration of a current documentation from networks onto SharePoint.
Document control administration tasks, such as reviewing, publishing & maintaining documents.
Controlling access across the EDMS system.
Establishing workflows - setting and checking.
Reporting, as required.
Liaise with colleagues for updates on data captures and update systems
Provide support to the Building Information Manager and the wider Safer Buildings Department
Ensure information is held and saved in the appropriate locations.
Support in the collection and management of key building data, in order to assist with the governance and building safety management activities relating to our high-risk buildings
What you need to succeed:
Advanced Microsoft Office skills, including Word, Excel/spreadsheets, PowerPoint and Outlook.
Previous experience on DMS (Document Management Systems)
The ability to work across teams
Good problem-solving ability
Strong communication and presentation skills
What you need to do now
If you're interested in this role, take a look at the attached Job Description for more details and if it?s the ideal job for you, click 'apply now' to forward an up-to-date copy of your CV.
This position can work out of our Twickenham - TW1 3RP or Farringdon - EC1N 8JS office. Contractually the office location will state EC1N 8JS
Please note :- we do not currently offer visa sponsorship.
What?s in it for you?
Our benefits include:-
28 days annual leave plus 8 bank holidays (pro rata for part time) per year
2 volunteering days per year for things like helping out in local communities
An additional ?Beliefs day? once a year to have an extra a day off
Supported family friendly approach with extended parental leave
Enhanced pension with matched contributions of up to 9%
Option to buy or sell up to 5 days annual leave per year
Life assurance cover 3 x your salary
Cycle2work scheme
Hybrid Working - Dependent on job role and department
Health cash plan scheme for your everyday healthcare needs which you can add your family members too
Tenancy deposit ? interest free loan to help with rental deposits and season Ticket loan
Access to extensive learning and training opportunities with Wisebox platform
Colleague virtual social platform with our workplace pages where you can keep up to date with the organisational activity and link in with colleagues
Career progression across the organisation with our mentoring/coaching programmes, apprenticeships and career planning support
Employee Assistance Programme- We are committed to the wellbeing of our colleagues and support this as an organisation
About us
We are committed to developing and implementing or maintaining sustainability initiatives to reduce environmental impact and promote sustainable practices within MTVH.
Learn more about our benefits and organisation by viewing our attached document
Our promise
Here at Metropolitan Thames Valley Housing (MTVH) we want to capture the value that difference brings and are committed to promoting equality, diversity and inclusion. We work collaboratively ?Serving people better every day? to educate, support and develop all of our diverse employees and the communities that we serve. We are also part of the disability confident employer scheme.
We want every employee and every customer to feel comfortable enough to be their true self and are working tirelessly in the background to create an environment that encourages our employees to challenge non-inclusive behaviours and to be mindful of their own and other?s wellbeing.
We provide a platform of Network groups for employees to share views, tell us what we?re doing well and recommend improvements. We want to create a real sense of community and a workforce who feel that their opinions are valued. Our Networks groups are:-
Gender
Ethnicity
LGBTQ+
Disability
Our core values of Dare, Care and Collaborate demonstrate that we are a people focused business, solving social issues by working together!
We reserve the right to close this vacancy early if a suitable candidate is found so we do encourage you to complete the application as soon as possible to avoid disappointment
Location: Twickenham, GB
Posted Date: 12/26/2024
Contact Information
| Contact | Human Resources Metropolitan Thames Valley |
|---|