Administrative Specialist 1 (Hourly) VID 175539

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Review Vacancy

Date Posted 12/12/24

Applications Due12/27/24

Vacancy ID175539

* Basics
* Schedule
* Location
* Job Specifics
* Contact

NY HELPNo

AgencyOffice of Cannabis Management

TitleAdministrative Specialist 1 (Hourly) VID 175539

Occupational CategoryAdministrative or General Management

Salary GradeNS

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $31.13 to $31.13 Hourly

Employment Type Part-Time

Part-time Percent 45%

Appointment Type Temporary

Jurisdictional Class Non-competitive Class

Travel Percentage 50%

Workweek Variable

Hours Per Week 18

Workday

From 8 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 1220 Washington Avenue, Building 9

City Albany

StateNY

Zip Code12226

Minimum Qualifications A bachelor's degree and two years of professional experience providing administrative, and staff support to executives, program managers and staff, boards, or commissions by managing budget, human resources, and business services activities for an organization or program, conducting special studies and research projects, and managing office and support activities. A Juris Doctor, master's or higher degree in a related field can substitute for one year of professional experience.

Duties Description Reporting to Investigative Specialist 2 Cannabis (SG-23), the incumbent will support the Administration and Enforcement team, building out Office of Cannabis Management's (OCM) inventory management practices.

Duties include, but are not limited to:

* Develop and oversee the maintenance of warehouse inventory.
* Research, liaising with various agencies and police departments as required, to develop intake, offloading, and relocation forward thinking procedures, ensuring legal expectations for chain-of-custody. Work strategically with leadership to build this out.
* Enter items and evidence into developed inventory tracking system utilizing online resources, proprietary software, and ITS platforms or solutions as needed.
* Document the delivery of items and follow appropriate chain-of-evidence best practices when related to ongoing Enforcement action.
* Develop inventory process for the Enforcement team to promote efficiency of item intake. Monitor the intake process and evaluate any trends or complications, recommending changes and LEAN improvements as necessary.
* Provide inventory support to OCM Enforcement team, including managing the procurement of goods and services and following appropriate state regulations and OCM budgetary constraints.
* Coordinate with various internal and external stakeholders as appropriate according to identified specifications. Ensure appropriate safety measures are followed when handling illicit cannabis and other seized products, including vapes.
* Conduct monthly inventories to ensure all seized product are appropriately accounted for and stored correctly.
* Verbally and in writing report findings to Enforcement leadership, executive leadership, and the Audit, Quality Assurance, and Internal Control (AQI) teams, as directed.
* Maintain inventory security by following developed chain-of-custody best practices and confidentiality by ensuring information is only disclosed to appropriate sources for business need.
* Assist with integrating any new initiatives and standards into the inventory process by participating in the planning of any alterations to inventory management.
* Conduct industry research, stay apprised of current legal trends involving evidence, and recommending that OCM adopts practiced that help to ensure illicit cannabis and other illegal (potentially dangerous) items are stored and transported safely.
* Identify and advise Enforcement leadership and executive staff on any trends that relate to inventory storage and transport.
* Lead and participate in workgroups between Enforcement, Office of Administrative Hearings, Office of General Counsel, and other relevant stakeholders to ensure OCM follows all necessary steps to ensure evidence is admissible at hearings.
* Resolve related issues as needed.
* Research and analyze federal regulation changes related to cannabis, advising Enforcement leadership and/or recommending changes as needed.
* Represents executive and management staff at meetings as assigned.
* May provide all supervisory responsibilities as the area is developed.

Additional Comments The Office of Cannabis Management (OCM) is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage applicants for all communities to apply. For a full version of OCM's EEO/AA statement and benefits of joining OCM, please visit: About | Office of Cannabis Management (ny.gov).

Notes:

* Travel may be required (approximately 5%), including during evening and weekends, depending on mission and assignment.
* Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/AS

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

31st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingPlease submit a resume and cover letter detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.

Location: Rensselaer, NY, US

Posted Date: 12/26/2024