Marketing Assistant/PA to MD

Our client in the shipping industry is seeking an experienced and proactive Marketing Assistant/PA to the MD. This is an exciting opportunity for a seasoned professional to bring their expertise to a fast-paced and dynamic environment, driving impactful marketing initiatives while providing high-level executive support. Duties include, but are not limited to: Marketing Assistant Duties: · Manage bookings for all trades and ensure accuracy. · Conduct daily telesales and canvassing for import/export-bound cargo. · Coordinate approvals for hazardous cargo, special equipment, and stowage requests. · Monitor tonnage allocations and liaise with branches for additional space if required. · Update export client statistics and prepare various reports. · Handle rate negotiations, quotations, and client queries in the absence of sales representatives. · Assist with customer queries, transshipment details, and promotional events. · Organize and distribute marketing materials, calendars, and gifts across branches. · Track shipments, compile sales meeting minutes, and prepare KPI and partner reports. · Promote and manage bookings via e-services and intra platforms. PA to MD Duties: · Provide comprehensive support to the MD in organizational and operational matters. · Manage applications, reconciliations, and statements for petrol cards, credit cards, and cell phone contracts. · Arrange domestic and international travel, including flights, accommodation, and car hire, and ensure reconciliation of travel statements. · Organize and coordinate meetings, conferences, and events, including preparation of reports and minutes. · Oversee office functions, including purchasing supplies and organizing gifts. · Assist with BOD meeting preparation, including compiling booklets and taking minutes. · Submit monthly reports, including subsistence and petrol limit reports. · Ensure timely communication of public holidays to stakeholders. · 5 years experience in the shipping industry. · Relevant shipping-related certifications. · Fully proficient in MS Office Suite, including Excel, Word, Outlook, and PowerPoint. · Excellent customer service and relationship management skills. · Comprehensive knowledge of clients, markets, port restrictions, and commodities. · Proven experience in a similar role supporting a Senior Executive Director for at least 5 years. · Strong communication, organizational, and administrative skills. · Ability to meet deadlines and perform well under pressure.

Location: Umhlanga Rocks, ZA

Posted Date: 1/9/2025