HR Administrator

HR Administration Provide support to line management and staff to ensure leave, sick leave, family responsibility, maternity, overtime, termination, resignation and timesheet documentation comply with the BCEA and company policy and procedures Compile increase letters, confirmation of employment letters, certificate of service letters and general adhoc letters as requested Maintain and administer IR database Compile salary package structures for new employees Draw up contracts of employment for new fixed term and contract employees and on acceptance, hand to remuneration division for processing Compile take on documentation and letters of appointment Support and assist with creating and updating personnel files Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc Liaise with line managers to obtain contract renewal/ending information Ensure fixed term contracts are up to date, distribute termination of contract notices, and keep remuneration and benefits section informed Administer invoice payments of recruitment service providers for successfully appointed candidates Assist in Section 197 orientation by compiling and distributing of information and orientation packs as required Provide support to the HR Team arranging HR events, workshop, exit interviews etc. Assist and support line management to ensure the performance management programme is administered uniformly and effectively Acts as a liaison between the organisation and external benefits providers, which may include health, disability, and retirement plan providers Recruitment Assist Line Management with the recruitment and selection of permanent and contract workers and administer the process Consult with external recruitment agents and ensure SLA’s in place Assist with filling of vacancies in placing internal and external adverts, screening and shortlisting of applicants, reference checking, setting up interviews, and compiling of interview guides. Provide support and input in new hire orientation in compiling and distributing of information as required Ensure new employees undergo full induction before starting normal duties. Legislative Compliance and Employee Relations Prepare hearing notifications and co-ordinate notification / absconding letter to alleged offender Prepare disciplinary packs for internal hearings Assist in preparing CCMA packs Communicate with CCMA case Managements Learning & Development Provide adhoc administrative support functions to the Learning & Development division, and co-ordinate aspects relating to learning & development as required Provide adhoc administrative support functions to the Remuneration & Benefits division as and when required Remuneration & Benefits Advise payroll department of all changes in employee status as a result of salary changes, promotions, transfers, termination, etc ESS Administration Register new employees on ESS Link new and transferred employees to correct Workflow Group / Approval Group Assist employees with their username and password queries Print ESS reports on request for Management Ad hoc assignments on ESS People Management Capture all IR, Poor Performance Management discussion, General Discussion, IOD, IT equipment list etc Reporting Prepare and generate ad-hoc HR reports as requested by management pertaining to attrition, absenteeism, diversity, disciplinary, investigations, etc. Qualification Requirements and work related experience Grade 12 A tertiary qualification related to the function, i.e. HR Diploma or equivalent Minimum 2 year HR administrative experience essential Working experience of the relevant legislation and programmes within the SA Skills Development sphere would be advantageous Minimum Knowledge Requirements Knowledge of business software such as Microsoft Office Knowledge of VIP (Premium) advantageous Knowledge of SETA, workplace skills plans advantageous Good understanding of all the appropriate Acts (LRA, BCEA, OSHA, COIDA, EEA) Additional Responsibilities and Skills Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical and operational levels as and when that may be required Key result areas Understand role of reporting to the business and client Understand interworking with various teams to ensure client financial compliances Understanding that feedback and communication is critical to success Interested? Submit your CV now.                                                                           All vacancies advertised by AFMS Group are in full adherence to South African labour legislation, including the Employment Equity Act, Labour Relations Act, and Basic Conditions of Employment Act.  We strive to create an inclusive workplace that values diversity and welcomes applications from all qualified individuals, regardless of race, gender, disability, or any other protected characteristic.  Our recruitment process is fair and equitable, focusing on the qualifications, skills, and experience that are relevant to each role. We ensure that all candidates are treated equally, and no discrimination will be tolerated.  By submitting your application, you consent to the processing of your personal information in accordance with the Protection of Personal Information Act 2014 (POPIA) for recruitment and hiring purposes.  If you have not received a response within 30 days of the closing date, please consider your application unsuccessful. However, your information may be retained for future opportunities unless you request otherwise. Â

Location: Cape Town City Centre, ZA

Posted Date: 1/10/2025