Receptionist - Menlo Park

We are looking for a professional and organized Receptionist to join our client's accounting firm. The role involves managing the front desk, ensuring smooth office operations, and providing a welcoming environment for clients, visitors, and staff. As the first point of contact, you will represent the firm with a friendly and professional demeanor. Duties: Front Desk Management: Greet clients and visitors with professionalism and courtesy. Answer, screen, and direct incoming calls promptly and accurately. Manage and maintain the reception area, ensuring it is clean and organized. Client Interaction: Schedule client appointments and maintain accurate records. Assist clients with inquiries, ensuring a positive experience. Handle incoming and outgoing mail, including confidential documents, with discretion. Administrative Support: Assist with preparation of correspondence, reports, and client documents. Manage meeting room bookings and ensure they are ready for use. Coordinate office supplies and place orders as needed. Perform data entry and update internal databases with accuracy. Collaboration and Communication: Liaise with accounting staff and other departments to coordinate schedules. Communicate updates or changes to appointments and meetings effectively. Support the team with additional administrative tasks as needed. Qualifications and Skills Matric ; additional qualifications in administration or customer service are an advantage. Prior experience as a receptionist, front desk professional, or administrative assistant, preferably in a professional services environment. Excellent communication and interpersonal skills. (Must be fluent in English and Afrikaans) Strong organizational abilities with attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office management software. Professional appearance and demeanor. Ability to handle sensitive information with confidentiality and discretion. Should you not receive a response within 10 working days, please consider your application as unsuccessful

Location: Pretoria, ZA

Posted Date: 1/10/2025