Personal Assistant

Key responsibilities · Manage and coordinate the managing directors calendar, scheduling meetings, appointments, and travel arrangements. · Handle daily administrative tasks, including answering calls, emails, and correspondence on behalf of the managing director. · Prepare, proofread, and organise documents and presentations for meetings, ensuring accuracy and professionalism. · Act as a point of contact between the managing director and internal/external stakeholders, relaying messages and managing communication. · Arrange comprehensive travel plans and itineraries, including booking flights, accommodation, and transportation. · Maintain organised records and filing systems, ensuring easy access to critical documents and information. · Assist with personal tasks for the managing director, including occasional errands or ad hoc projects, as needed. · Screen and prioritise emails and calls, redirecting requests and highlighting urgent matters for the managing directors attention. · Handle confidential and sensitive information with utmost discretion and integrity. · Support project management and ensure the managing director is well-prepared for all commitments and deadlines. · Research and compile data for reports, proposals, and other documents as required. Skills · Proven organisational skills with the ability to manage multiple priorities and tasks effectively. · Strong written and verbal communication skills for interfacing with internal teams and external contacts. · Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and calendar tools. · High level of discretion and professionalism, especially when dealing with confidential or sensitive information. · Strong problem-solving abilities and a proactive approach to anticipating needs and resolving issues. · Adaptability to dynamic schedules and deadlines in a fast-paced environment. · Keen attention to detail to ensure accuracy in document preparation and scheduling. · Professional demeanour, excellent interpersonal skills, and a positive attitude. · Ability to work independently and collaboratively, demonstrating flexibility and dependability. Preferred experience and education · Previous experience as a personal assistant, executive assistant, or in a related administrative support role. · Bachelors degree in business administration, communications, or a related field is preferred. · Familiarity with office software, project management tools, and scheduling software (e.g., Google Workspace, Slack, Asana). · Experience supporting senior leadership in a fast-paced environment. · Knowledge of travel and event planning logistics is advantageous.

Location: Johannesburg, ZA

Posted Date: 1/10/2025