Chief Executive Assistant

We are seeking a dynamic and versatile Executive Assistant to support our team in areas including sales, marketing, recruitment, and administration. With excellent organizational skills, this individual will be a key pillar in managing daily and strategic tasks within the company. Fluency in English is essential, and knowledge of Italian is a plus. Key Responsibilities: 1. Marketing and Business Development Support: • Identify potential client and candidate leads through research and marketing tools. • Contribute to the creation and implementation of marketing campaigns to generate opportunities. • Coordinate and organize sales meetings, including scheduling, preparing necessary materials, and follow-ups. 2. Recruitment Support: • Coordinate recruitment interviews between candidates and internal stakeholders. • Prepare candidate files and required documents for the selection process. • Update internal ATS system 3. CRM Management (Sales and HR): • Update and maintain CRM databases to ensure accuracy. • Manage and analyze client and candidate information to support decision-making. 4. Administrative Support: • Manage the executive’s calendar and organize travel, meetings, and events. • Handle expense reports and ensure compliance with company policies. • Provide logistical support for day-to-day activities. Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Candidate Profile: • Experience: At least 3 years in a similar role, ideally with exposure to marketing and/or recruitment. • Languages: Fluent in English (spoken and written). Proficiency in Italian is an appreciated plus. • Skills: • Excellent organizational skills with the ability to manage multiple tasks simultaneously. • Proficient in CRM tools and office software (MS Office, marketing, and CRM tools). • Strong interpersonal skills and the ability to engage effectively with diverse stakeholders. • Detail-oriented, rigorous, and able to work autonomously. • Personal Qualities: Energetic, proactive, and results-driven.

Location: Paris, FR

Posted Date: 1/20/2025