Invoicing Clerk

Minimum requirements: Matric certificate. HS Codes and Export experience (Non-negotiable). Basic Excel skills. SADC highly beneficial. Invoicing experience (Non-Negotiable). 2 years experience within a similar role (Non-Negotiable). Personality Traits: Thick-skinned. Honesty and Integrity. Timeous Delivery of Work. Willingness to adapt and respond to the changing needs of the business. Methodical with accurate filing and organising paperless capturing. Duties and responsibilities: Receive picking slips. HS Codes. Complete SADC forms. Formulate invoicing. Filing methodically. Monitor and track shipments, ensuring all paperwork aligns with delivery schedules. Provide shipping instructions to carriers and ensure proper documentation is submitted to customs. Address any logistical challenges or delays that may affect invoicing or payment. Maintain accurate records of invoices, shipments, and customs documentation. Archive historical data to ensure compliance with legal and company policies. Maintain updated knowledge of South African export control regulations (e.g., ITAC permits, VAT refund processes). Ensure export shipments comply with country-specific rules and free trade agreements. Assist in preparing reports for audits or inspections by SARS or other regulatory bodies. Issue invoices promptly and follow up on overdue payments. Process and record incoming payments in company systems. Prepare financial reports on invoicing and revenue for management review. Verify details such as quantities, pricing, and discounts on invoices. Cross-check documentation against purchase orders and shipping instructions. Reconcile discrepancies in invoicing and payments with clients or internal teams. Communicate with freight forwarders, shipping companies, and customs brokers to coordinate shipment details. Maintain correspondence with clients regarding invoices and payment requirements. Work with internal departments (e.g., sales, finance, and logistics) to ensure alignment on export processes. Generate and verify commercial invoices, packing lists, and proforma invoices. Ensure compliance with South African export regulations and international trade standards. Prepare customs declarations, ensuring adherence to South African Revenue Service (SARS) and import/export tariff codes.

Location: Benoni, ZA

Posted Date: 1/22/2025