Accounts Payable Clerk

Job Description Job Description We are seeking a detail-oriented and proactive professional to join our team as an Accounts Payable Clerk . The ideal candidate will provide exceptional administrative support, foster positive relationships with clients and subcontractors, and assist with efficient handling of accounts payable tasks. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment. Key Responsibilities: Customer and Phone Support: Respond promptly to incoming phone calls and provide excellent assistance to all customers visiting the office. Project Management Support: Assist project managers with outside purchases requiring credit card use, ensuring accuracy and timeliness. Field Documentation Management: Collect and review all documentation from the field team to ensure completeness and compliance. Subcontractor Payment and Documentation: Distribute subcontractor checks. Collect lien waivers and any required subcontractor documentation, including warranty documents, subcontracts, insurance certificates, and supplier lien releases. Financial & Payment Research: Conduct invoice and pay application research as needed to support payment processing activities. Accounts Payable Operations : Perform accurate data entry of all accounts payables into accounting software. Produce accounts payable checks and notify subcontractors when checks are signed and ready for pickup. Maintain organized and secure electronic filing of accounts payable records. Administrative Duties: Sort and stamp all incoming mail, ensuring prompt distribution. Notarize lien waivers and other documents for subcontractors and staff as required. Qualifications: Highschool Diploma or equivalent 2 years of full cycle Accounts Payable experience Proven ability to handle multiple responsibilities efficiently and accurately. Excellent phone etiquette and customer service skills. Familiarity with accounts payable processes and accounting software is preferred. Strong organizational and data-entry skills with great attention to detail. Certification as a Notary Public (or willingness to obtain certification). Ability to collaborate with teams while working independently under minimal supervision.

Location: Albuquerque, NM, US

Posted Date: 4/19/2025