Exec Asst To CEO

Job Description Job Description Description: PRIMARY DUTY, PURPOSE, AND OBJECTIVES : The Administrative Coordinator has duties with RSL which include assigned administrative, clinical, and supervisory functions. These duties include overall responsibility as assigned for residential, day, and in-home services support such as admissions, licensure, and records assessment, development, and management. JOB DUTIES, FUNCTIONS, AND RESPONSIBILITIES : In-Take and Records Management Acts as the RSL in-house guardianship advisor for families and staff and maintains guardianship information in a current status. Assists with new program development as assigned. Manages, oversees, and assesses the accuracy and currency of individuals’ records in the formats consistent with program standards. Reviews records prepared for storage and maintains functional organization of stored/archived records. Is familiar with all applicable federal, state, and local standards related to program services as well as Ralph Scott Lifeservices Policies and Procedures. Licensure Completes and submits Medicaid participation agreements and authorizations for services. Completes and submits HUD/HDS initial certification and annual recertification packets for all HUD home residents and maintains files and database in a current and accurate status. Assures Sanitation/Fire inspections are done in timely manner and that records of required emergency preparedness drills are properly maintained. Maintains emergency response information and distributes revisions as they occur. Processes Annual License renewals. Maintains State Survey files. Assures quarterly reviews are entered and tracked on datasheet for accuracy and completion. Records and prepares minutes of program meetings. Billing Prepares monthly Census Report, maintains database, and distributes to RSL Finance Department. Maintains status change sheets to assure accuracy of census for billing. Assists with Innovations billing as needed or assigned. Routine Required Functions : Maintains and distributes designated individuals’ information in an accurate and timely manner. Acts as the primary contact and coordinator for individuals’ activities and Peer Council functions. Serves as a member of the CQI Committee. Will complete a minimum of 4 hours per year of professional training approved in advance by his/her supervisor over and above required training or updates of required training. Processes cycle-filled medications on a monthly basis. Is familiar with the RSL Policy and Procedures Manual and RSL Bloodborne Pathogens/TB/Infectious Disease Plan and Programs, OSHA, and HIPAA. Maintains an active awareness of cultural diversity of individuals receiving supports and other employees and works to accommodate that diversity in work, training, and leisure activities. Works toward ongoing quality improvement in all aspects of the position. Performs other related duties as requested by his/her supervisor. MEASURES FOR SUCCESS : Employee’s work performance positively supports the mission and culture of the organization. Work is done competently, efficiently, and within budget. Compliance is maintained with regulatory and accreditation standards. Needs of individuals served are addressed and met; and, as often as possible, services are provided beyond minimum standards required. Relevant concerns are presented to supervisory staff for review and resolution. KNOWLEDGE, SKILLS AND ABILITIES REQUIRED : Working knowledge of intellectual and other developmental disabilities Ability to communicate both orally and in writing Ability to understand and apply operating policies, licensing, and certification standards Working knowledge of general business mathematics Ability to do own clerical work by using personal computer Ability to plan, organize, and carry out work with a minimum of supervision. Must have own transportation for travel on RSL business. MINIMUM QUALIFICATIONS, AND CREDENTIALS : A four-year undergraduate degree or equivalent education and experience. Must have own transportation for travel among group homes and on other RSL business. Requirements:

Location: Burlington, NC, US

Posted Date: 4/30/2025